Borough of Stanhope

The Gateway to Sussex County

January 8, 2019 Reorganization Meeting

STANHOPE BOROUGH
MAYOR AND COUNCIL
REORGANIZATION MEETING
JANUARY 8, 2019
7:00 PM

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OPENING STATEMENT AS TO COMPLIANCE WITH P.L. 1975

Mayor Maio called this meeting to order at 7:00 PM and read the following:

Adequate Notice of this Meeting has been provided according to the Open Public Meetings Act, Assembly Bill 1030. Notice of this Meeting was sent to the NJ Herald and the Daily Record on December 27, 2018 and was placed on the Official Bulletin Board in the Municipal Building. Please turn off all cell phones for the duration of this Meeting.

SALUTE TO THE COLORS

Mayor Maio led all those in attendance in a salute to the colors.

INVOCATION

Reverend Hugh Matlack, Presbyterian Church, offered the invocation.

ELECTION RESULTS – STATEMENT OF DETERMINATION

County Clerk, Jeffrey Parrott, read the Statement of Determination from the Board of County Canvassers certifying that at the November 6, 2018 election the following were duly elected to terms set forth:

Patricia Zdichocki – Council – 3-year term

William Thornton – Council – 3-year term

Anthony Riccardi – Council – 2-year term

OATH OF OFFICE FOR COUNCIL MEMBERS

Borough Attorney, Ursula Leo, administered the Oath of Office to Patricia Zdichocki, elected Councilwoman at the November 6, 2018 election and William Thornton, elected Councilman at the November 6, 2018 election.

ROLL CALL

Council Members

Councilwoman Kuncken – Present Councilwoman Thistleton – Present

Councilman Riccardi – Present Councilman Thornton – Present

Councilman Romano – Present Councilwoman Zdichocki – Present

Others present: Mayor Maio, Attorney Ursula Leo, Administrator Brian McNeilly

MAYOR’S INTRODUCTION

Mayor Maio extended a warm welcome and happy new year to all present and thanked them for joining us for our annual reorganization meeting. My thanks to Rev. Hugh Matlack of the First Presbyterian Church for his kind blessings and good wishes. Special thanks, too, to the members of the American Legion who once again have graciously allowed us to use their facility as our unofficial borough Civic Center. Mayor Maio welcomed and introduced local officials, board and commission members in the audience. Mayor Maio, on behalf of the governing body, also acknowledged and thanked the Borough employees for their dedication, hard work and service to the Borough’s residents, the Borough professionals for offering their expertise and guidance

and, of course, to say ‘Thank You’ to the volunteers who serve on the Ambulance Squad, the Fire Department, and on our various Boards and Commissions.

Not to be forgotten are the members of the Stanhope Senior Citizens Club who converge on the Borough Hall every quarter to help us with mailing water and sewer and tax bills.

Also high on our thank you list is the staff of Petersen Tree Service who painstakingly hang the lights on the Borough Christmas Tree each year. And not to be forgotten is our volunteer Santa Claus, George Graham.

Finally, I would be remiss if I didn’t acknowledge Jeanne Schwartz, who holds the somewhat antiquated title of ”Overseer of the Poor”. Jeanne is, in fact a combination of Santa Claus, the good fairy and Robin Hood sprinkled with a dash of Peter Pan. While she may not know who is naughty or nice, she does know how to tap into the generosity of local organizations, businesses, and residents in order to ensure the needs of our local families are met.

Without the tens of hundreds of hours contributed by our volunteers we recognize that our community would lack the warmth and personality that make it a very special place to live. Your contribution to Stanhope is as important – if not more important – than anything we do as a governing body to ensure the quality of life we enjoy here.

Thank you for all that you do and all that I know you will continue to do in the year ahead.

2019 will no doubt bring us a host of new challenges, new problems, and new opportunities but I’m confident that we will successfully deal with whatever comes our way by continuing to work together for the good of our community.

I look forward to another year of service as your Mayor and on behalf of the members of the Council, I wish you and your loved ones a healthy, prosperous, and joyous New Year.

May God bless us all!

RESOLUTIONS

Mayor Maio offered the following resolutions which were read by title:

Resolution 001-19 Resolution of the Mayor and Council of the Borough of Stanhope Authorizing the Reinstatement of the By Laws

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, State of New Jersey, that the By-Laws and Rules of Order, as revised and adopted on January 7, 2014, be hereby reinstated and shall be effective for the Calendar Year 2019.

On motion by Councilman Thornton, seconded by Councilwoman Zdichocki and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.

Roll Call:

Councilwoman Kuncken – yes Councilwoman Thistleton – yes

Councilman Riccardi – yes Councilman Thornton – yes

Councilman Romano – yes Councilwoman Zdichocki – yes

ELECTION OF COUNCIL PRESIDENT

On nomination by Councilman Romano, seconded by Councilwoman Kuncken, Councilwoman Patricia Zdichocki was elected Council President for 2019 on the following unanimous roll call vote.

Roll Call:

Councilwoman Kuncken – yes Councilwoman Thistleton – yes

Councilman Riccardi – yes Councilman Thornton – yes

Councilman Romano – yes Councilwoman Zdichocki – yes

Resolution 002-19Resolution Approving the Mayor’s Appointments of Borough Officers with Council Concurrence

BE IT RESOLVED by the Council that they do hereby concur with the Mayor’s appointments to Municipal Officers for the year 2019 as follows.

Title Name Term Term Expires

Chaplain Reverend Hugh Matlack 1 year 12.31.19

Administrator Brian McNeilly 1 year 12.31.19

Municipal Clerk Ellen Horak tenure

Local Registrar Ellen Horak tenure

Deputy Municipal Clerk Linda Chirip 1 year 12.31.19

Deputy Registrar Linda Chirip 1 year 12.31.19

Web Content Manager Linda Chirip 1 year 12.31.19

Chief Finance Officer Dana Mooney tenure

Tax Collector Dana Mooney tenure

Deputy Tax Collector Maria Mascuch 1 year 12.31.19

Compliance Officer (PACO) Brian McNeilly 1 year 12.31.19

Appointing Officer Brian McNeilly 1 year 12.31.19

Alternate Appointing Officer Steven Pittigher 1 year 12.31.19

Tax Assessor Jason Laliker 1 year 12.31.19

Certifying Officer Brian McNeilly 1 year 12.31.19

Assessment Searcher Ellen Horak 1 year 12.31.19

Tax Search Officer Dana Mooney 1 year 12.31.19

Assistant Treasurer Brian McNeilly 1 year 12.31.19

Sewer Treasurer Dana Mooney 1 year 12.31.19

Water Treasurer Dana Mooney 1 year 12.31.19

Water/Sewer Cashier Maria Mascuch 1 year 12.31.19

Deputy Water/Sewer Cashier Tammy Minniti 1 year 12.31.19

Tax Cashier Maria Mascuch 1 year 12.31.19

Accounts Payable Tammy Minniti 1 year 12.31.19

Overseer of the Poor Jeanne Schwartz 1 year 12.31.19

Housing Officer Thomas Pershouse 1 year 12.31.19

Building Inspector Thomas Pershouse 1 year 12.31.19

Electrical Inspector Thomas Pershouse 1 year 12.31.19

Construction Secretary Tammy Minniti 1 year 12.31.19

Code Enforcement Officer Arlene Fisher 1 year 12.31.19

Zoning Officer Arlene Fisher 1 year 12.31.19

Municipal Housing Liaison Arlene Fisher 1 year 12.31.19

Water Operator Jason Titsworth 1 year 12.31.19

Sewer Operator Jason Titsworth 1 year 12.31.19

Court Administrator Erin Flannary 1 year 12.31.19

Deputy Court Admin. Shauna Tillotson 1 year 12.31.19

Police Chaplain Rev. Hugh Matlack 1 year 12.31.19

Fire Chief Alan Bookspan 1 year 12.31.19

Deputy Emergency Management

Coordinator Steven Pittigher 1 year 12.31.19

Police Detective Officer Joseph Johnson 1 year 12.31.19

Special Police Officers: Vacant Class I 1 year 12.31.19

1 year 12.31.19

Matron Virginia Citarella 1 year 12.31.19

Police Secretary Virginia Citarella 1 year 12.31.19

Crossing Guards Barbara Bawkins 1 year 12.31.19

John Castellucci 1 year 12.31.19

Maureen Cerni 1 year 12.31.19

Adrienne Hade 1 year 12.31.19

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, State of New Jersey that they do hereby concur with the Mayor’s appointments herein for the year 2019.

On motion by Councilman Riccardi, seconded by Councilwoman Zdichocki and unanimously carried by following roll call vote the foregoing resolution was duly adopted.

Roll Call:

Councilwoman Kuncken – yes Councilwoman Thistleton – yes

Councilman Riccardi – yes Councilman Thornton – yes

Councilman Romano – yes Councilwoman Zdichocki – yes

Resolution 003-19 Resolution Approving the Mayor’s Appointments of Borough Professionals with Council Concurrence

BE IT RESOLVED by the Council that they do hereby concur with the Mayor’s appointments of the Borough Professionals for the year 2019 as follows.

Title Name Term Term Expires

Borough Attorney Ursula Leo 1 year 12-31-19

Borough Prosecutor Anthony Arborre 1 year 12-31-19

Public Defender Chris H. Colabella 1 year 12-31-19

Borough Engineer Eric Keller 1 year 12-31-19

Borough Planner William Hamilton 1 year 12-31-19

Borough Auditor Nisivoccia & Company 1 year 12-31-19

Bond Counsel Robert Beinfield 1 year 12-31-19

Labor Counsel Ursula Leo 1 year 12-31-19

Conflict Counsel Robert Morgenstern 1 year 12-31-19

Dr. of Psychological Testing Matthew Guller, M.D. 1 year 12-31-19

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, State of New Jersey that they do hereby concur with the Mayor’s appointments herein for the year 2019.

On motion by Councilman Romano, seconded by Councilwoman Kuncken and unanimously carried by voice vote the foregoing resolution was duly adopted.

Resolution 004-19 Mayor’s Appointments to Council Committees With Council Consent

BE IT RESOLVED by the Council that they do hereby concur with the Mayor’s appointments to the Council Committees for the year 2019 as follows.

Committee Chair Member

Finance/Administration Thomas Romano Diana Kuncken

Public Safety Diana Kuncken Doreen Thistleton

Community Development Patricia Zdichocki William Thornton

Infrastructure William Thornton Patricia Zdichocki

Technology Anthony Riccardi Thomas Romano

Boards/Commissions Doreen Thistleton Anthony Riccardi

On motion by Councilman Thornton, seconded by Councilman Riccardi and unanimously carried by voice vote the foregoing resolution was duly adopted.

Resolution 005-19 Resolution Providing For the Professional Legal, Auditing, Engineering, and Medical Services Pursuant to N.J.S.A. 40A:11-5

WHEREAS, the Borough of Stanhope is in need of legal, auditing, engineering and physician services in 2019; and

WHEREAS, N.J.S.A. 40A:11-5 specifically exempts professional services from provisions of public bidding as provided in the Local Public Contracts Law.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, State of New Jersey as follows:

  1. Ursula Leo, of the Law firm Laddey, Clark & Ryan, is hereby retained as Attorney for the Borough of Stanhope with the understanding that Ursula Leo will be primarily responsible for the work done for the Borough;
  2. Robert Beinfield, of the Law firm Hawkins, Delafield and Wood, is hereby appointed Bond Counsel for the Borough of Stanhope with the understanding that Mr. Beinfield will be primarily responsible for the work done for the Borough;
  3. Robert Morgenstern, of the Law firm Dolan and Dolan, is hereby retained as the Conflict Counsel for the Borough of Stanhope with the understanding that Robert Morgenstern will be primarily responsible for the work done for the Borough;
  4. Ursula Leo, of the Law firm Laddey, Clark & Ryan, is hereby retained as Labor Counsel for the Borough of Stanhope with the understanding that Ursula Leo will be primarily responsible for the work done for the Borough;
  5. Raymond Sarinelli and Raymond Nisivoccia, of the Accountant firm Nisivoccia & Company, are hereby retained as Auditors for the Borough of Stanhope with the understanding that Mr. Sarinelli and Mr. Nisivoccia will be primarily responsible for the work done for the Borough;
  6. Eric Keller, of the firm Bowman Consulting, is hereby appointed as Borough Engineer and Consultant Engineer for the Water and Sewer Utility for the Borough of Stanhope with the understanding that Eric Keller will be primarily responsible for the work done for the Borough;
  7. William Hamilton, of the firm Bowman Consulting, is hereby appointed as Borough Planner for the Borough of Stanhope with the understanding that William Hamilton will be primarily responsible for the work done for the Borough;
  8. Dr. Matthew Guller, of the Institute for Forensic Psychology, is hereby retained to provide psychological testing as may be required for employment with the Borough of Stanhope;

BE IT FURTHER RESOLVED, that this Resolution is contingent upon the receipt of a fully executed professional services contract detailing the scope of services and established fees for said professional services; and.

BE IT FURTHER RESOLVED, that this Resolution is contingent upon the receipt of a completed C.271 Political Disclosure Form pursuant to N.J.S.A. 19:44A-20.4 et seq., commonly known as the Pay-to-Play Law;

AND, BE IT FURTHER RESOLVED, that this Resolution is contingent upon the aforementioned professionals being members in good standing in their respective professions.

On motion by Councilwoman Zdichocki, seconded by Councilwoman Kuncken and unanimously carried by voice vote the foregoing resolution was duly adopted.

CONSENT AGENDA – Resolutions 006-19 through 026-19

Ms. Leo read the consent agenda resolutions by title.

On motion by Councilwoman Kuncken, seconded by Councilwoman Thistleton and unanimously carried by the following roll call vote the following resolutions were duly adopted.

Roll Call:

Councilwoman Kuncken – yes Councilwoman Thistleton – yes

Councilman Riccardi – yes Councilman Thornton – yes

Councilman Romano – yes Councilwoman Zdichocki – yes

Resolution 006-19 Resolution Designating Depositories For the 2019 Calendar Year

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, State of New Jersey that the following banks are hereby designated depositories for the Borough of Stanhope for 2015:

  • Bank of America, N.A.
  • Capital One, N.A.
  • Fulton Bank, N.A.
  • HSBC Bank USA, N.A.
  • JP Morgan Chase Bank, N.A.
  • Lakeland Bank
  • New Jersey Cash Management Fund
  • PNC Bank, N.A.
  • Santander Bank
  • State of New Jersey Asset and Rebate Management Program
  • TD Banknorth, N.A.
  • Valley National Bank

CASH MANAGEMENT PLAN OF THE

BOROUGH OF STANHOPE, NEW JERSEY

I. STATEMENT OF PURPOSE

This Cash Management Plan (the “Plan”) is prepared pursuant to the provisions of N.J.S.A. 40A:5-19 in order to set forth the basis for the deposits (“Deposits”) and investment (“Permitted Investments”) of certain Public funds of the Borough of Stanhope (the Borough) pending the use of such funds for the intended purposes. The Plan is intended to assure that all public funds identified herein are deposited in interest bearing Deposits or otherwise invested in Permitted Investments hereinafter referred to. The intent of the Plan is to provide that the decisions made with regard to the Deposits and the Permitted Investments will be done to insure the safety, the liquidity (regarding its availability for the intended purposes), and the maximum investment return within such limits. The Plan is intended to insure that any Deposit or Permitted Investment matures within the time period that approximates the prospective need for the funds deposited or invested so that there is not a risk to the market value of such Deposits or Permitted Investments. All investments shall be made on a competitive basis insofar as practicable.

II. IDENTIFICATION OF FUNDS AND ACCOUNTS TO BE COVERED BY THE PLAN

A. The Plan is intended to cover the deposit and/or investment of the following funds and accounts of the Borough:

  • Current Fund
  • Water Operating Fund
  • Sewer Operating Fund
  • Capital Fund
  • Water Capital Fund
  • Sewer Capital Fund
  • POAA Funds
  • Animal Trust Fund
  • Developer’s Escrow Trust
  • Other Escrow Trust
  • Public Defender Trust Fund
  • Other Trust Fund
  • Recycle Trust Fund
  • SUI Trust Fund
  • Payroll Trust Fund
  • Any other accounts within the Borough’s name and any of its agencies

III. DESIGNATION OF OFFICIALS OF THE BOROUGH OF STANHOPE AUTHORIZED TO MAKE DEPOSITS AND INVESTMENTS UNDER THE PLAN

The Chief Financial Officer of the Borough the “Designated Official” is hereby authorized and directed to deposit and/or invest the funds referred to in the Plan and shall thereafter be relieved of any liability for loss of such moneys due to insolvency or closing of any depository designated by, or the decrease in value of any investment authorized, by the Cash Management Plan.

IV. DESIGNATION OF DEPOSITORIES.

The following banks and financial institutions are hereby designated as official depositories for the Deposit of all public funds referred to in the Plan, including any certificates of Deposit which are not otherwise invested in Permitted Investments as provided for in this Plan:

  • Bank of America, N.A.
  • Capital One Bank, N.A.
  • Fulton Bank of New Jersey
  • HSBC Bank USA, N.A.
  • JP Morgan Chase Bank. N.A.
  • Lakeland Bank
  • New Jersey Cash Management Fund
  • PNC Bank, N.A.
  • Santander Bank
  • State of New Jersey Asset and Rebate Management Program
  • TD Banknorth, N.A.
  • Valley National Bank

V. AUTHORIZED INVESTMENTS

A. Except as otherwise specifically provided for herein, the Designated Official is hereby authorized to invest the public funds covered by this Plan, to the extent not otherwise held in Deposits, in the following Permitted Investments:

(1) Bonds or other obligations of the United States of America or obligations guaranteed by the United States of America;

(2) Government money market mutual funds;

(3) Any obligation that a federal agency or federal instrumentality has issued in accordance with an act of Congress, which security has a maturity date not greater than 397 days from the date of purchase, provided that such obligation bears a fixed rate of interest not dependent on any index or other external factor;

(4) Bonds or other obligations of the Local Unit or bonds or other obligations of school districts of which the Local Unit is a part or within which the school district is located;

(5) Bonds or other obligations, having a maturity date not more than 397 days from the date of purchase, approved by the Division of Investment of the Department of the Treasury for investment by Local Units;

(6) Local government investment pools;

(7) Deposits with the State of New Jersey Cash Management Fund established pursuant to section 1 of P.L. 1977, c.281 (C.52:18A-90.4); or

(8) Agreements for the repurchase of fully collateralized securities if:

(a) the underlying securities are permitted investments pursuant to paragraphs (1) and (3) of this subsection a;

(b) the custody of collateral is transferred to a third party;

(c) the maturity of the agreement is not more than 30 days;

(d) the underlying securities are purchased through a public depository as defined in section 1 of P.L. 1970, c.236 (C.17:9-41); and

(e) a master repurchase agreement providing for the custody and security of collateral is executed.

B. Any investments not purchased and redeemed directly from the issuer,government money market mutual fund, local government investment pool, or the State of New Jersey Cash Management Fund,shall be purchased and redeemed through the use of a national or State bank located within this State or other financial intermediary through a broker-dealer which, at the time of purchase or redemption, has beenregistered continuously for a period of at least two years pursuant to section 9 of P.L. 1997, c.93 (C.49:3-56)and has at least $25 million in capital stock (or equivalent capitalization if not a corporation), surplus reserves for contingencies and undivided profits,or through a securities dealer who makes primary markets in U.S. Government securities and reports daily to the Federal Reserve Bank of New York its position in and borrowing on such U.S. Government securities.

For purposes of the above language, the terms “government money market mutual fund” and “local government investment pool” shall have the following definitions:

Government Money Market Mutual Fund. An investment company or investment trust:

(a) which is registered with the Securities and Exchange Commission under the “Investment Company Act of 1940,” 15 U.S.C. sec. 80a-1 et seq., and operated in accordance with 17 C.F.R. sec. 270.2a-7.

(b) the portfolio of which is limited to U.S. Government securities that meet the definition of any eligible security pursuant to 17 C.F.R. sec.270.2a-7 and repurchase agreements that are collateralized by such U.S. Government securities; in which direct investment may be made pursuant to paragraphs (1) and (3) of subsection (a) of this section and

(c) which has:

(i) attained the highest ranking or the highest letter and numerical rating of a nationally recognized statistical rating organization; or

(ii) retained an investment advisor registered or exempt from registration with the Securities and Exchange Commission pursuant to the “Investment Advisors Act of 1940”, 5 U.S.C. sec.80b-1 et seq., with experience investing in U.S. Government securities for at least the most recent past 60 months and with assets under management in excess of $500 million.

(d) which does not permit investments in instruments that: are subject to high price volatility with changing market conditions; cannot reasonably be expected, at the time of interest rate adjustment, to have a market value that approximates their par value; or utilize an index that does not support a stable net asset value.

Local Government Investment Pool. An investment pool:

(a) which is managed in accordance with 17 C.F.R. sec. 270.2a-7;

(b) which is rated in the highest category by a nationally recognized statistical rating organization;

(c) which is limited to U.S. Government securities that meet the definition of an eligible security pursuant to 17 C.F.R. sec. 270.2a-7 and repurchase agreements that are collateralized by such U.S. Government securities. Same as Money Market;

(d) which is in compliance with rules adopted pursuant to the “Administrative Procedure Act,” P.L. 1968, c.410 (c.52:14B-1 et seq.) by the Local Finance Board of the Division of Local Government Services in the Department of Community Affairs, which rules shall provide for disclosure and reporting requirements, and other provisions deemed necessary by the board to provide for the safety, liquidity and yield of the investments;

(e) which does not permit investments in instruments that: are subject to high price volatility with changing market conditions; cannot reasonably be expected, at the time of interest rate adjustment, to have a market value that approximates their par value; or utilize an index that does not support a stable net asset value; and

(f) which purchases and redeems investments directly from the issuer, government money market mutual fund, or the State of New Jersey Cash Management Fund, or through the use of a national or State bank located within this State, or through a broker-dealer which, at the time of purchase or redemption, has been registered continuously for a period of at least two years pursuant to section 9 of P.L. 1967 c.9 (C.49:3-56) and has at least $25 million in capital stock (or equivalent capitalization if not a corporation), surplus reserves for contingencies and undivided profits, or through a securities dealer who makes primary markets in U.S. Government securities and reports daily to the Federal Reserve Bank of New York its position in and borrowing on such U.S. Government securities.

Any official involved in the designation of depositories or in the authorization for investments as permitted pursuant to section 8 of P.L. 1977, c.396 (C.40A:5-19.1), or any combination of the preceding, or the selection of an entity seeking to sell an investment to the local unit who has a material business or personal relationship with that organization shall disclose that relationship to the governing body of the local unit and to the Local Finance Board or a county or municipal ethics board, as appropriate.

VI. SAFEKEEPING CUSTODY PAYMENT AND ACKNOWLEDGMENT OF RECEIPT OF PLAN

To the extent that any Deposit or Permitted Investment involves a document or security which is not physically held by the Borough, then such instrument or security shall be covered by a custodial agreement with an independent third party, which shall be a bank or financial institution in the State of New Jersey. Such institution shall provide for the designation of such investments in the name of the Borough of Stanhope to assure that there is no unauthorized use of the funds or the Permitted Investments or Deposits. Purchase of any Permitted Investments that involve securities shall be executed by a “delivery versus payment” method to insure that such Permitted Investments are either received by the Borough or by a third party custodian prior to or upon the release of the Borough’s funds.

To assure that all parties with whom the Borough deals either by way of Deposits or Permitted Investments are aware of the authority and the limits set forth in this Plan, all such parties shall be supplied with a copy of this Plan in writing and all such parties shall acknowledge the receipt of that Plan in writing, a copy of which shall be on file with the Designated Official.

VII. REPORTING REQUIREMENTS

On the first day of each month during which this Plan is in effect, the Designated Official(s) referred to in Section III hereof shall supply to the governing body of the Borough a written report of any Deposits or Permitted Investments made pursuant to this Plan, which shall include, at a minimum, the following information:

A. The name of any institution holding funds of the Borough as Deposit or Permitted Investment.

B. The amount of securities or Deposits purchased or sold during the immediately preceding month.

C. The class or type of securities purchased or Deposits made.

D. The book value of such Deposits or Permitted Investments.

E. The earned income on such Deposits or Permitted Investments.

F. The fees incurred to undertake such Deposits or Permitted Investments.

G. The market value of all Deposits or Permitted Investments as of the end of the immediately preceding month.

H. All other information which may be deemed reasonable from time to time by the governing body of the Borough.

VIII. TERM OF PLAN

This Plan shall be in effect from January 6, 2015 to December 31, 2015. Attached to this Plan is a resolution of the governing body of the Borough approving this Plan for such period of time. The Plan may be amended from time to time. To the extent that any amendment is adopted by the Borough, the Designated Official is directed to supply copies of the amendments to all of the parties who otherwise have received the copy of the originally approved Plan, which amendment shall be acknowledged in writing in the same manner as the original Plan was so acknowledged.

Resolution 007-19 Resolution Designating Official newspapers for the 2018 Calendar Year

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that The New Jersey Herald is hereby designated the official newspaper of the Borough of Stanhope for Calendar Year 2018; and

BE IT FURTHER RESOLVED that The New Jersey Herald and The Daily Record are hereby designated to receive all Notices of meetings of the Mayor and Council for the Calendar Year 2018 as required by the Open Public Meetings Act.

Resolution 008-19 Resolution of the Mayor and Council of the Borough of Stanhope Designating Meeting Dates for the 2019 Calendar Year

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, in compliance with the Open Public Meetings Act, N.J.S.A. 10:4-1 et. seq., the Mayor and Council of the Borough of Stanhope hereby announces that it shall hold its scheduled Work Session/Agenda, and Regular Business Meetings in 2019 at the Municipal Building, 77 Main Street, Stanhope, New Jersey at the dates listed below. All meetings shall convene at 7:00 p.m. Formal action may be taken at all Work Session/Agenda and Business meetings.

Work Session/Agenda Regular Business

Meetings Meetings

January January 22

February 12 February 26

March 12 March 26

April 9 April 23

May 14 May 28

June 11 June 25

July 9 July 23

August 13 August 27

September 10 September 24

October 8 October 22

November 12 November 26

December 10 December 17

BE IT FURTHER RESOLVED, the Annual Reorganization Meeting shall be held on January 7, 2020, 7:00 p.m., at the Municipal Building, 77 Main Street, Stanhope, NJ.

BE IT FURTHER RESOLVED that all meetings shall be opened to the public and public participation will be entertained at all meetings but limited to five minutes for each speaker to provide the Governing Body sufficient time to complete its work.

BE IT FURTHER RESOLVED that the newspapers to which all Notices required by the Open Public Meetings Act shall be published in The New Jersey Herald and The Daily Record.

BE IT FURTHER RESOLVED that the all meeting notices shall be posted on the bulletin board in the hallway of the Municipal Building.

BE IT FURTHER RESOLVED that any person requesting a public body to mail to them copies of any regular, special, or rescheduled meeting schedule shall be charged the sum of $1.00 for each and every Notice to be so mailed. No Notice shall be mailed to said person unless prepayment of the aforementioned charge has been received. Not withstanding the foregoing, any Notice requested by the news media shall be mailed, or electronically sent to such has news media free of charge.

Resolution 009-19 Resolution Authorizing Appropriations

for the 2019 Temporary Budget

WHEREAS, NJSA 40A:4-19, the Local Budget Act, provides that where any contracts, commitments or payments are to be made prior to the final adoption of the 2018 budget, temporary appropriations be made for the purposes and amounts required in the manner and time therein provided; and

WHEREAS, the date of this resolution is within the first thirty days of 2019; and

WHEREAS, the total appropriations in the 2018 Budget, less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) are as follows:

Current Fund $4,387,267.50

Water Utility $ 534,945.00

Sewer Utility $ 884,949.80

WHEREAS, 26.25 percent of the total appropriations in the 2018 Budget, less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2018 Budget is as follows:

Current Fund $1,181,656.84

Water Utility $ 140,423.01

Sewer Utility $ 232,299.16

NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Stanhope, County of Sussex, that the above temporary appropriations be made.

AND BE IT FURTHER RESOLVED that a certified copy of this resolution be placed on file with the records of the Borough’s Chief Financial Officer.

Resolution 010-19 RESOLUTION AUTHORIZING 2019 TEMPORARY CAPITAL BUDGET FOR THE BOROUGH OF STANHOPE

WHEREAS, the Borough of Stanhope desires to constitute the 2019 Temporary Capital budget of said municipality by inserting therein Various Capital Projects enumerated in Section 1.

NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Stanhope, County of Sussex, State of New Jersey as follows:

Section 1. The 2019 Temporary Capital Budget of the Borough of Stanhope is hereby constituted by the adoption of a schedule to read as follows:

PROJECT

ESTIMATED COSTS

BUDGET APPROP

CAPITAL IMPR FUND

CAPITAL SURPLUS

GENERAL BONDS

GENERAL CAPITAL – VARIOUS PROJECTS

$ 434,500

 

$ 24,600

 

$ 409,900

TOTAL:

$ 434,500

$ –

$ 24,600

$ –

$ 409,900

 

 

 

 

 

 

WATER CAPITAL – VARIOUS PROJECTS

$ 82,000

$ –

$ –

$ –

$ 82,000

TOTAL:

$ 82,000

$ –

$ –

$ –

$ 82,000

 

 

 

 

 

 

SEWER CAPITAL – VARIOUS PROJECTS

$ 38,000

$ –

$ –

$ –

$ 38,000

TOTAL:

$ 38,000

$ –

$ –

$ –

$ 38,000

Section 2. The Borough Clerk be and is authorized an directed to file a certified copy of this resolution with the Division of Local Government Services, Department of Community Affairs, State of New Jersey, within three days after the adoption of these projects for the 2019 Temporary Capital Budget, to be included in the 2019 Permanent Capital Budget as adopted.

Resolution 011-19 Resolution Establishing Interest Rates for Delinquent Water and Sewer Charges

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the rate of 8% be charged on all delinquent sewer and water charges less than $1,500.00 and 18% on all delinquent sewer and water charges in excess of $1,500.00, received after the due date.

Resolution 012-19 Resolution Establishing Interest Rates for Delinquent Property Taxes and Assessments

WHEREAS, N.J.S.A. 54:4-67 permits the Governing Body of each municipality to fix the rate of interest to be charged for nonpayment of taxes or assessments subject to any abatement or discount for the late payment of taxes as provided by law; and

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope as follows:

  1. Property taxes shall be due and payable quarterly on February 1st, May 1st, August 1st and November 1st of each year, with a ten-day grace period. If the last day of the ten-day grace period falls on a Saturday or Sunday, the following Monday will be the final date to pay property tax without interest charges. After such dates, if property taxes become delinquent, interest will be charged as set forth below and will revert back to the due date on any quarterly installment of taxes.
  2. The rate of interest for delinquent property taxes is fixed at 8% per annum on the first $1,500.00 of delinquency and 18% per annum on any amount of taxes in excess of $1,500.00.
  3. A certified copy of this resolution shall be provided by the Borough Clerk to the Tax Collector, Utility Billing Clerk, Borough Attorney and the Borough Auditor for the Borough of Stanhope.

Resolution 013-19 Resolution Authorizing the Tax Collector to Cancel Certain Tax Payments

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Tax Collector be and is hereby authorized to cancel any over or under payment in the amount of Ten Dollars ($10.00) or less for the tax year 2019.

Resolution 014-19 Resolution Authorizing the Chief Financial Officer to Invest Idle Funds

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Chief Financial Officer and/or Treasurer be authorized to invest idle funds of the Borough of Stanhope in investment instruments so specified in New Jersey State Law of any bank or trust company having its place of business in the State of New Jersey and organized under the laws of any State in the United States, or the State of New Jersey Cash Management Fund in 2019.

Resolution 015-19 Resolution Authorizing the Chief Financial Officer to Sell Bond Anticipation Notes and Bonds

WHEREAS, N.J.S.A. 40A:2-28 requires that a Resolution be adopted authorizing a Financial Officer of the Borough to sell Bond Anticipation Notes and Bonds;

NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Chief Financial Officer is hereby authorized to sell Bond Anticipation Notes and Bonds; and

BE IT FURTHER RESOLVED that following each sale the Chief Financial Officer shall report to the Council the principal amount of the sale, interest rate, date of maturity and name of the purchaser.

Resolution 016-19 Resolution Authorizing The Tax Collector, Utility Collector or Chief Financial Officer to Impose A Service Charge to An Account For Which A Check Or Other Written Instrument Was Returned For Insufficient Funds

WHEREAS, P.L. 1990, Chapter 105, supplementing Title 40 of the New Jersey State Revised Statutes has been enacted to allow a municipality the authority to impose a service charge to be added on an account which was by check or other written instrument returned for insufficient funds; and,

WHEREAS, whenever an account is owing a municipality for property tax, municipal utility charges or special assessment, the service charge authorized by this section shall be included on whatever list of delinquent accounts is prepared for the enforcement of the lien.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Tax Collector, Utility Collector or Chief Financial Officer be authorized to charge the aforementioned fee at a rate of $20.00 per check or other written instrument for all checks returned for insufficient funds during the year; and,

BE IT FURTHER RESOLVED, that the Tax Collector, Utility Collector or Chief Financial Officer may require future payments to be tendered in cash or by certified or cashier’s check; and,

BE IT FINALLY RESOLVED that a certified copy of this Resolution be forwarded to the Chief Financial Officer, Tax Collector, Utility Collector and the Borough Auditor.

Resolution 017-19 Resolution Establishing Municipal Fees for 2019

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the fees as listed below be and are hereby established for 2019:

Water/Sewer/Tax Certification $ 15.00

Zoning Ordinance Book $ 25.00

Environmental Resource Inventory Book $ 25.00

Code Book of the Borough and Code Book updates at cost

Street Map $ 0.75

Master Plan $ 25.00

Certified List of Property Owners $ 10.00

Tax Sale Redemption Certificate $ 10.00

Duplicate Tax Sale Certificate $100.00

Duplicate Tax Bill $ 5.00

Duplicate Tax Bill – Subsequent $ 25.00

Copy of Tax/Water/Sewer Records $ .05 per page

Official Tax Search $ 10.00

Tax Search Continuation per year $ 2.00

Unofficial Tax Search $ .05 per page

Municipal Assessment Search $ 10.00

Assessment Search Continuation per year $ 2.00

Tax Map Page Duplicate at cost

Annual Dog Licensing, neutered/spayed $ 10.00

Annual Dog Licensing, Not neutered/spayed $ 13.00

Cat Licensing, neutered/spayed $ 10.00

Dog/Cat Licensing Late Fee imposed after April 30 $ 5.00/month

Death Certificate (Certified Copy) $ 5.00

Birth Certificate (Certified Copy $ 5.00

Marriage Certificate (Certified Copy) $ 5.00

Check Returned for Insufficient Funds $ 20.00

Registration – Public Utility (N.J.S.A. 40:55D-19.1 $ 10.00

Mental Health Records Search $ 15.00

Notary Public, nonresidents per statute

Tax Lien Redemption Calculation, 3rd request $ 50.00

Copies of Government Documents $ 0.05 per letter size page

$ 0.07 per legal size page

or actual cost

(special charges/fees per statute delivery/ postage fees additional)

Resolution 018-19 Resolution Establishing DPW Fees for the 2019 Calendar Year

WHEREAS, from time to time private individuals and/or businesses must be charged for services provided by the Stanhope Department of Public Works due to an emergency situation, vandalism, accident, neglect or other situations requiring the services of the Department; and

WHEREAS, said charges must be based upon the DPW Operator’s hourly salary rate and an established rate for the various pieces of equipment utilized by the Department of Public Works in such instances;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, New Jersey, that charges for said services provided by the Stanhope Department of Public Works shall be as follows for the year 2019:

EQUIPMENT

Backhoe/loader $50.00 per hour

Vac-All/Sweeper $50.00 per hour

Sewer jet truck $50.00 per hour

5-yard dump truck $40.00 per hour

2-yard dump truck $25.00 per hour

Compressor $25.00 per hour

Generator $10.00 per hour

Mud pump $10.00 per hour

Concrete Cutter $150.00 per hour including the Operator

MANPOWER

DPW Operator’s Hourly Salary Rate times 1.35

Resolution 019-19 Resolution Establishing Petty Cash Funds for the 2019 Calendar Year

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the following petty cash funds be re-established for 2019:

Chief Financial Officer $200.00

Resolution 020-19 Resolution Designating Ambulance and Fire Service Agencies for the 2019 Calendar Year

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Stanhope-Netcong American Legion Ambulance Squad is hereby designated the Borough’s agency provider of ambulance and first aid and rescue services for 2019; and

BE IT FURTHER RESOLVED that the Stanhope Hose Company No. 1 is hereby designated the Borough’s agency provider for Emergency Fire Response services for 2019.

Resolution 021-19 Resolution Establishing The Borough’s Holiday Schedule For 2019

WHEREAS, Chapter 32, Section 12 of the Code of the Borough of Stanhope establishes the Holiday schedule for Borough employees; and

WHEREAS, normal business operations, except for necessary services, are suspended and Borough offices are closed on said list of Holidays established;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, State of New Jersey, in accordance with the Code of the Borough of Stanhope, the following dates be and are hereby determined to be the Borough Holiday schedule for the year 2019:

New Year’s Day: Tuesday, January 1

Martin Luther King Day: Monday, January 21

President’s Day: Monday, February 18

Good Friday: Friday, April 19

Memorial Day: Monday, May 27

Independence Day: Thursday, July 4

Labor Day: Monday, September 2

Columbus Day: Monday, October14

Veterans Day: Monday, November 11

Thanksgiving Day: Thursday, November 28

Day after Thanksgiving: Friday November 29

Christmas Eve: Tuesday, December 24

Christmas Day: Wednesday, December 25

BE IT FURTHER RESOLVED this Resolution shall be posted in the Municipal Building and copies made available to Borough personnel.

Resolution 022-19 RESOLUTION AUTHORIZING THE BOROUGH’S TAX ASSESSOR AND BOROUGH ATTORNEY TO REPRESENT THE BOROUGH BEFORE THE SUSSEX COUNTY BOARD OF TAXATION AND NEW JERSEY TAX COURT

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Municipal Tax Assessor and Municipal Attorney be and are hereby authorized to defend before the Sussex County Board of Taxation and Tax Court of the State of New Jersey all contested appeals and to initiate municipal appeals to correct the Borough of Stanhope’s tax list including but not limited to rollback complaints, added and omitted assessment complaints, and such other appeals as are necessary to correct the assessments for the Borough of Stanhope;

AND BE IT FURTHER RESOLVED that the Municipal Tax Assessor and Municipal Attorney be and are hereby designated as the agents of the Borough of Stanhope for the purpose of signing settlements of the foregoing matters by stipulation.

Resolution 023-19 RESOLUTION AUTHORIZING THE BOROUGH ADMINISTRATOR TO EXECUTE HOLD HARMLESS AGREEMENTS ON BEHALF OF THE BOROUGH WITH ANY PERSON OR ENTITY UTILIZING BOROUGH OWNED LANDS OR BUILDINGS

WHEREAS, the Borough of Stanhope is a member of the Morris County Joint Insurance Fund which approved a standard form of hold harmless to be used by the member municipalities; and

WHEREAS, this standardized hold harmless must be executed by any person, entity, organization, or corporation wishing to use, rent, or otherwise temporarily occupy any land and/or structure owned by the Borough of Stanhope; and

WHEREAS, the process of executing this hold harmless would be greatly hampered if the Borough Council had to authorize the execution of each separate hold harmless agreement and instead the Borough Administrator should be authorized to execute those agreements on behalf of the Borough of Stanhope.

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Borough Administrator is hereby authorized to execute on behalf of the Borough all hold harmless agreements made necessary by the use of Borough owned land and/or structures by any person, entity, organization, or corporation.

Resolution 024-19 RESOLUTION DESIGNATING THE BOROUGH ADMINISTRATOR, DEPARTMENT HEADS, AND TAX ASSESSOR AS DEPUTY CUSTODIANS OF PUBLIC RECORDS

BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Borough Administrator, all Department Heads, and the Tax Assessor be designated as Deputy Custodians of Public Records to assist the Custodian of Records in the performance of duties related to P.L. 2001, c404, commonly referred to as the Open Public Records Act (OPRA).

Resolution 025-19 Resolution Establishing an Executive Safety Committee as Required by the Morris County Municipal Joint Insurance Fund

WHEREAS, the Borough of Stanhope is a member of the Morris County Municipal Joint Insurance Fund; and

WHEREAS, the Morris County Municipal Joint Insurance Fund requires the establishment of an Executive Safety Committee; and

WHEREAS, members of the Morris County Municipal Joint Insurance Fund participate in safety programs primarily designed to teach employees to perform in a safe and efficient manner;

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, State of New Jersey, that the following employees are hereby authorized to serve on the Executive Safety Committee:

Brian McNeilly, Administrator JIF Commissioner

Dana Mooney, CFO Alternate JIF Commissioner

Resolution 026-19 Resolution of the Mayor and Council of the Borough of Stanhope Appointing Wayne F. Dietz Of Skylands Risk Management, Inc. As The Borough’s Risk Manager

WHEREAS, the Borough of Stanhope has resolved to join the Morris County Municipal Joint Insurance Fund, following a detailed analysis; and

WHEREAS, the bylaws of said Funds require that each Governing Body appoint a RISK MANAGEMENT CONSULTANT to perform various professional services as detailed in the bylaws; and

WHEREAS, the Board of Fund Commissioners established a fee equal to six percent (6%) of the Municipal assessment which expenditure represents reasonable compensation for the services required and was included in the cost considered by the Governing Body; and

WHEREAS, the judgmental nature of the Risk Management Consultant’s duties renders comparative bidding impractical;

NOW THEREFORE, be it resolved that the Mayor and Council of the Borough of Stanhope does hereby appoint Wayne F. Dietz of Skylands Risk Management, Inc. as its Risk Management Consultant in accordance with the Fund’s bylaws; and

BE IT FURTHER resolved that the Governing Body is hereby authorized and directed to execute the Risk Management Consultant’s Agreement annexed hereto and to cause a notice of this decision to be published according to NJSA 40A:11‑5 (1) (a) (i).

MAYOR’S APPOINTMENTS

Resolution 027-19 Resolution approving the Mayor’s appointments to the Board of Health with Council Concurrence

Mayor’s appointments to the Board of Health with Council concurrence as follows:

Monique McNeilly, 3-year term, term to expire 12.31.21

Thomas Romano, 3-year term to expire 12.31.21

BE IT RESOLVED by the Council of the Borough of Stanhope that they do hereby concur with the Mayor’s appointments herein named to the Stanhope Board of Health.

On motion by Councilman Riccardi, seconded by Councilwoman Zdichocki and unanimously carried by voice vote the foregoing resolution was duly adopted.

Resolution 028-19 Resolution Approving the Mayor’s Appointment to the Recreation Commission With Council Concurrence

Mayor’s appointments to the Recreation Commission as follows:

Avery Badolato, 5-year term, term to expire 12-31-23

BE IT RESOLVED by the Council of the Borough of Stanhope, County of Sussex, State of New Jersey, that they do hereby concur with the Mayor’s appointment herein named to the Recreation Commission.

On motion by Councilwoman Thistleton, seconded by Councilman Romano and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.

Resolution 029-19 Resolution Approving the Mayor’s Appointment to the Lake Musconetcong Regional Planning Board With Council Concurrence

Mayor’s appointments to the Lake Musconetcong Regional Planning Board as follows:

Rosemarie Maio, 4-year term, term to expire 12-31-22

BE IT RESOLVED by the Council of the Borough of Stanhope, County of Sussex, State of New Jersey, that they do hereby concur with the Mayor’s appointment herein named to the Lake Musconetcong Regional Planning Board.

On motion by Councilwoman Kuncken, seconded by Councilwoman Zdichocki and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.

Resolution 030-19 RESOLUTION APPROVING THE MAYOR’S APPOINTMENT OF THE BOROUGH REPRESENTATIVE TO SOLID WASTE ADVISORY COUNCIL WITH COUNCIL CONCURRENCE

Mayor’s appointment of Donald Drake as the Borough representative to the Solid Waste Advisory Council for 2019 with Council concurrence.

BE IT RESOLVED by the Council of the Borough of Stanhope, County of Sussex, State of New Jersey, that they do hereby concur with the Mayor’s appointment herein named Borough representative to the Solid Waste Advisory Council for a one-year term to expire on December 31, 2019.

On motion by Councilwoman Kuncken, seconded by Councilman Romano and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.

Resolution 031-19 Mayor’s appointments to the Land Use Board

Mayor’s appointments to the Land Use Board as follows:

Class II: Thomas Pershouse – 1 year term, term to expire 12-31-19

Class IV: Nicholas Bielanowski – 4 year term, term to expire 12-31-22

Alt #1: Raymond Cipollini – 2 year term to expire 12-31-20

Resolution 032-19 Mayor’s appointments to the Environmental Commission

Mayor’s appointments to the Environmental Commission are as follows:

John Rogalo, 3-year term to expire 12-31-21

Nicole Member, 3-year term to expire 12-31-21

John Rogalo, Chairman, 1-year term to expire 12-31-19

ELECTION OF COUNCIL REPRESENTATIVE TO THE LAND USE BOARD

On motion by Councilwoman Kuncken, seconded by Councilman Thornton, Thomas Romano was elected as Council Representative to the Land Use Board for the year 2019.

Roll Call:

Councilwoman Kuncken – yes Councilwoman Thistleton – yes

Councilman Riccardi – yes Councilman Thornton – yes

Councilman Romano – yes Councilwoman Zdichocki – yes

OATHS OF OFFICE

Mayor Maio invited Fire Chief Alan Bookspan and other officers for the Stanhope Hose Company No. 1 to step forward to be sworn in. Ursula Leo, Borough Attorney, administered the Oath of Office to the officers of the Stanhope Hose Company No. 1.

Mayor Maio invited all appointees to Boards and Commissions who were present to come forward and have their oaths of office administered by Borough Attorney, Ursula Leo.

MAYOR’S HIGHLIGHTS OF 2018

Mayor Maio provided highlights of 2018:

We’ve closed the book on 2018 and I’m pleased – and proud – to say that it was a good year for the Borough of Stanhope. Not only did we accomplish much in the way of bricks and mortar projects, but we were successful in completing a long-term capital plan that defines the major projects that will need our attention over the next several years.

The design work and project planning requirements for the federal TAP grant which we were awarded in 2017 have been completed and approved after a long and rigorous examination process by the federal officials who control the grant…. and the money!

The project – combining the TAP Grant totaling $825,000 and a $180,000 NJ DOT grant – will cover the much-needed reconstruction of the Borough-owned portion of Sparta Road and incorporate traffic calming elements including the installation of decorative lighting, electronic crosswalks, and bike lanes.

The grants will also cover the cost of lighting along the path from Highpoint condominiums to the Stanhope School and the path that runs from Delaware Avenue to Lenape Valley Regional High School. Both paths are heavily used by walkers, bikers and school children.

We look forward to the completion of this project later this year.

Our infrastructure projects included milling and paving of several Borough streets, the replacement of damaged curbs and aging water service connections, and the on-going replacement of water meters in all Borough homes.

We completed a 6-month study of our sewer system designed to locate areas of infiltration which were causing higher than normal flow readings and resulting in excess cost to the borough. Repairs were successfully completed where problems were identified and – equally as important – a plan for on-going inspection by our DPW was established.

We enhanced and improved the communication equipment serving our police, fire and ambulance services.

We authorized the purchase of a new pumper for the fire department at a cost of $520,000, and we joined with the Borough of Netcong in purchasing a new ambulance for the Stanhope-Netcong squad.

The fire truck and the ambulance are both replacing existing vehicles and both are due to be delivered this year.

We renewed our participation in the Sussex-Warren Energy Co-Op which has resulted in a combined savings of more than $100,000 in the generation portion of JCP&L bills for participating Borough residents. The new agreement begins in March and will run for 22 months.

We began a much-needed Document Scanning Project for the Construction Department which will eventually result in all construction documents becoming available electronically. This project is underway and will result in improved efficiency, a savings in time, and a much-needed saving in space in the municipal building.

And speaking of the municipal building – we continue to struggle with the limitations of space and the now inefficient layout of a 50-year old building which is neither ADA compliant nor user-friendly for employees or visitors.

While we have made some cosmetic changes to the police department and the Council chambers there is little more we can do without undertaking a major renovation. To that end we have enlisted the services of an architect to determine what can be done and at what cost. This is not a new concern… it has been discussed many times over the past several years. It’s a problem that needs resolution and I hope we will find a reasonable and affordable solution this year.

Through the continuing efforts of our Shade Tree Commission we were awarded status as a Tree City for the 10th consecutive year.

And while we’re congratulating our own, let me add these…

…. Our congratulations and best wishes to Police Officer Kurt Eller who retired on December 30 after 25 years of service.

…. Congratulations to Councilwoman Diana Kuncken who this past year was inducted into the Elected Officials Hall of Fame in recognition of her having celebrated 20 years of continuous service as an elected official

…Congratulations to Councilwoman Patty Zdichocki who was named 2018 Volunteer of the Year for her work with the Domestic Abuse & Sexual Assault Intervention Service

And finally…. Congratulations to Acting DPW Superintendent Jason Titsworth who recently – and successfully – completed the educational requirements for and is now a full-fledged Certified Public Works Manager.

We continued our support – both financially and with volunteer manpower – of the efforts of the Lake Musconetcong Regional Planning Board. We applaud their work and note that the lake continues to show improvement and has experienced significant reduction in the growth of invasive plants.

We entered into a new shared service agreement with Sparta for a Qualified Purchasing Agent and continue to enjoy existing shared services agreements with Hopatcong for animal control, with Netcong for Emergency Management, with Sparta for dispatch services, and with Sussex County for recycling and fire inspection. And we continue to enjoy a successful relationship with Hopatcong for our shared municipal court.

We move into the new year with great expectations and cautious optimism.

The Sparta Road/trail lighting project – the TAP grant – is expected to go to bid early this year.

It’s a huge project but when completed, Sparta Road will be safer for motorists, pedestrians, and cyclists and the Borough’s most heavily used trails will be safer and more welcoming.

Our on-going infrastructure projects, including the milling and paving of Musconetcong Avenue, Walton Place, Young Drive and Maryann Terrace will be augmented by the rehabilitation of the Port Morris Pump Station, and on-going improvements to our water and sewer systems.

Potential capital projects – ranging from improvements to the remaining portions of the water and sanitary systems to roadway improvements, building and grounds improvements and renovations to the municipal building– will all be reviewed for purposes of long-term bonding so that we can achieve the best possible results at the best possible rates.

And, of course, we’ll begin our work by developing an efficient and fiscally responsible budget that maintains and supports the quality of life our residents have come to expect.

There are certainly many projects on the wish lists of our employees, the volunteers who serve on our boards and commissions, and every member of the governing body. We can’t do them all, but we can – and will – review them all and move forward with those that support our goal of making Stanhope a safe and pleasant place to live and work.

Infrastructure, public safety and developing a fiscally responsible budget will – and should – always be our first responsibility.

I encourage our residents to continue to bring their ideas and concerns to us, to challenge us and to work with us to keep Stanhope a community of which we can all be proud.

Thank you and God bless us all!

CITIZENS TO BE HEARD

Mayor Maio opened the meeting to the public and invited anyone who wishes to come forward to do so.

Jeanne Schwartz, Overseer of the Poor, thanked the many people and organizations that contributed to a very successful giving season for the less fortunate in our community. Ms. Schwartz thanked Ellen Horak, Borough Clerk, Linda Chirip, Deputy Clerk and the nurse at the Stanhope School for helping coordinate the list and pick-up of the gifts. Ms. Schwartz thanked her husband, Ed for helping with the pick-up of baskets and gifts. Ms. Schwartz also thanked the American Legion for their donation of Shoprite gift cards for Thanksgiving and Christmas, Mary Leavy and Isolatek for the carload of presents for Christmas, Janett Gibbons and the Stanhope-Netcong United Methodist Church for their donation of presents, the Lake Hopatcong Elks for the many gifts and food baskets, the Stanhope Presbyterian Church and Reverend Hugh Matlack for offering a place for them to prepare the food baskets and a special thank you to Jim Gyver of the Presbyterian Church for all his help. Ms. Schwartz again thanked all who contributed.

Mayor Maio recognized and thanked Jeanne Schwartz for her efforts throughout the year.

There being no one further from the public wishing to speak, Mayor Maio closed the public portion of the meeting.

ADJOURNMENT

On motion by Councilwoman Kuncken, seconded by Councilwoman Zdichocki and unanimously carried by voice vote, the meeting was adjourned at 7:40 P.M.

Approved:

Ellen Horak, RMC
Borough Clerk