MAYOR AND COUNCIL
WORK SESSION AND
AGENDA MEETING
May 8, 2018
6:00 P.M.
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CALL TO ORDER
SALUTE TO COLORS
Mayor Maio invited all those present to stand in a salute to the colors.
MAYOR’S STATEMENT AS TO COMPLIANCE WITH P.L. 1975
Adequate Notice of this Meeting has been provided according to the Open Public Meetings Act, Assembly Bill 1030. Notice of this Meeting was included in the Annual Meeting Notice sent to the New Jersey Herald and the Daily Record on January 3, 2018 and was placed on the Official Bulletin Board in the Municipal Building.
Furthermore, notice of the meeting time change was forwarded to the New Jersey Herald and Daily Record on April 30, 2018 and was placed on the Official Bulletin Board in the Municipal Building.
In the event the Mayor and Council have not addressed all items on this Agenda by 11:00 PM and they are of the opinion that they cannot complete the Agenda in a reasonable time period, the Mayor and Council may exercise their option to continue this meeting at an agreed to date, time and place within ten (10) days of this meeting. Please turn off all cell phones for the duration of this meeting.
ROLL CALL
Council Members:
Councilwoman Kuncken – present
Councilwoman Thistleton – present
Councilman Riccardi – present
Councilman Thornton – present
Councilman Romano – present
Councilwoman Zdichocki – present
Mayor Maio – present
CLOSED SESSION
WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231 P.L. 1975 permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, this public body is of the opinion that such circumstances presently exist.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, New Jersey as follows:
1. The public shall be excluded from discussion of and action upon the hereinafter-specified subject matter(s).
2. The general nature of the subject matter(s) to be discussed is as follows:
1 – Litigation
3. It is anticipated at this time that the above stated subject matter(s) will be made public at the conclusion of each individual specified subject matter.
4. This resolution shall take effect immediately.
On motion by Councilwoman Kuncken, seconded by Councilman Romano, and unanimously carried by voice vote, the foregoing resolution was adopted.
The Mayor and Council went into Closed Session at 6:01 P.M.
RETURN TO OPEN SESSION
At the conclusion of the Closed Session, the Mayor and Council reconvened the public meeting at 6:15 P.M. with all present.
Mayor Maio revised the order of the Agenda.
CITIZEN’S TO BE HEARD
Mayor Maio opened the meeting to the public after advising attendees that there is a five (5) minute time limit for each speaker.
Sandra LaBell, 6 Woods Avenue, Stanhope noted the Governor recently signed legislation to preserve property tax deductibility for New Jersey Taxpayers by allowing municipalities to establish charitable funds where taxpayers can donate their property taxes and in return would receive a property tax credit. Ms. LaBell spoke about the high property taxes paid in Stanhope, with many residents, including herself, paying over $10,000 per year and she asked if the governing body will be implementing this program and if not, the rationale for their decision. Mayor Maio stated the governing body has just learned about the new legislation and needs to know more about it before a decision can be made. Mayor Maio added the governing body will do all it can to help its residents; however, they need to make an informed decision and before that can be done, more information is needed. Ms. LaBell will follow her attendance at this meeting with a letter requesting the governing body consider what the Governor has signed into legislation.
Seeing no one further from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
ADMINISTRATOR’S REPORT
Lake Musconetcong Dam Project – In the Administrator’s absence, Mayor Maio reported the fish kill in Salmon Park noted in the Administrator’s report was caused by a lack of oxygen.
ENGINEER’S REPORT
Borough Engineer Eric Keller and Acting DPW Superintendent Jason Titsworth came forward.
Flow Meters Update – Mr. Keller distributed a graph containing data for the period 2015 to 2018 which shows a large jump. Mr. Keller reported it is clearly a groundwater issue, which was confirmed. The amount increases in the Spring and in the last two years it has been higher than in previous years. This year is even worse. Mr. Keller stated, as was discussed at last months meeting, he was of the opinion one of the problem areas was located in area 5 on Lloyd Avenue. The area from Lenape Woods and part of the line which runs along the railroad is always wet. Jason Titsworth, Acting DPW Superintendent, has opened up the manhole in the DPW yard where the all the water comes to and it is normal. This is not a problem area. Mayor Maio asked why the readings indicate there is a higher flow. Mr. Keller stated the flow is higher but part of that branch at Lloyd Road runs to the DPW yard and to Lenape Woods. The other part goes to Brooklyn Road past Central Avenue and up to the northern end of Highland Avenue. Mr. Keller has a theory that when the water main was installed and the rock was hammered, the vibration on the old pipes may have jumped off some of the laterals. There is ground water in that area because a few years ago a resident complained about water coming through the retaining wall at the bottom of Roberts. The other area of notice is on Musconetcong Avenue. The video camera was used on Spring Lane and there is a 4” lateral running like a faucet by Zellman’s old house. Mr. Titsworth stated there are two issues at Spring Lane. There is one at the manhole and one at Zellman’s old house. Mr. Keller stated they verified no one was home at the time using any water. But the flow of water was constant. This is a significant and serious issue. The manhole is 15 feet deep and it is at the water table. The other area was the monitoring station that comes in from the East side of Port Morris Pump Station which takes in the point. We already know there is an issue somewhere on Brooklyn Road or Highland Avenue. The manhole at Lloyd Avenue and Canfield Street is normal. The area of Lawrence Avenue, Reeve Avenue and Lloyd Avenue is normal. The next area to be inspected with the video camera is the foot of Lawrence Avenue around the lake side.
Mr. Keller stated the broken lateral on Spring Lane will continue to run until the repair can be made. Mr. Keller has contacted National Water Main, who the Borough has worked with over the years. National Water Main can provide a crew within the next two weeks if the Borough grants authorization. They will have to bring their video camera and jet cleaning truck to the site to determine what needs to be done to repair the leak. The estimate to seal the pipe connection in the manhole and repair the lateral is $6,000. Mr. Keller described the procedure used to repair the line. This procedure was used previously on Musconetcong Avenue and worked very well. Mayor Maio asked if Brooklyn Road is going to be checked. Mr. Titsworth stated Brooklyn Road will be done during overnight hours due to traffic issues next week. Mayor Maio asked what is required to authorize the repair. Mr. Keller stated the CFO will have to issue a Purchase Order. The amount is under the bid threshold. Mayor Maio stated this is an emergency situation. Mr. Keller stated if an additional problem is discovered on Brooklyn Road the Purchase Order can be amended. Administrator McNeilly will not be back from his conference until Monday. Mayor Maio asked the Clerk to speak with the CFO regarding the issuing of the Purchase Order.
On motion by Councilman Romano, seconded by Councilwoman Kuncken, and unanimously carried by the following roll call vote, authorization was granted to proceed with the necessary water main repairs located at Spring Lane.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
Mr. Keller stated the water meters are scheduled to be removed in a week. Mr. Keller stated he would like to leave the meters in place for an additional month. The cost would be $6,000 for the additional month. The meters cost $1,000 each per month and $1,000 for the rain gauge. Mr. Keller stated he would like to have the meters left in place for another month for two reasons. Traditionally we should see a decrease as we get into the month of June and he would like to confirm this and flow data will be available for a period of time after the repair is made. Mr. Keller stated the cost for the meters was approximately $15,600, just under the bid threshold. Leaving the meters in place will put the Borough over the threshold. Mr. Keller stated in his professional opinion as the Borough Engineer, this is an emergency situation of justifying and quantifying the impact on the sewer system and it is a public health and welfare issue. Mayor Maio stated based on Mr. Keller’s opinion the Borough needs to move forward with this. Mayor Maio stated the Borough Attorney can be contacted with regard to the situation. Mr. Keller stated over 800,000 gallons per day is going into the system and this is far in excess. This is 125,000 gallons over last year’s peak, which was 100,000 gallons more than the year before that. This is an issue with the MSA which could result in possible penalties. The Borough is paying for all this clean water that is going into the system and being treated.
Mayor Maio asked Mr. Titsworth if there are other areas which will be inspected with the video camera after Brooklyn Road. Mr. Titsworth stated the section of the point on the right of way will be done. Mayor Maio asked if Plane Street will be done. Mr. Keller stated he is of the opinion Plane Street is just picking up the upstream issues. Mayor Maio stated the area on Musconetcong Avenue by the pump house was bubbling up last year. Councilwoman Kuncken stated inspecting with the video camera is being done by the DPW and there is no cost to the Borough. Councilwoman Kuncken suggested examining additional lines to rule out any problems. Mr. Keller stated there are two main meter chambers. There is one meter chamber near Plane Street and the other by Houdaille. MSA has not been able to provide separate readings for each meter. Mr. Keller has asked for a breakdown to be provided to see if there are issues going on there. There are wetlands up by the high school and beyond the Highpoint Condominiums and there is a stream which comes down through Pennington Woods and across Route 183. Focus has been on the lower portion of the system right now due to the high water table and low lying pipes.
On motion by Councilwoman Kuncken, seconded by Councilman Riccardi, and unanimously carried by the following roll call vote, a one month extension for the flow meters and rain gauge was authorized based on the emergency situation as recommended by the Borough Engineer.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
Oak Drive Curb Replacement – Mr. Keller reported he inspected the site and there is about 900 feet of curbing to be replaced. The original estimate was 500 feet of curbing. Mayor Maio questioned why the change. Mr. Keller responded the estimate was based on total length of the road in order to not have a patchwork look. There was discussion on the increase from the original estimate. Mr. Keller stated “where there is no curbing, it will be put in.” The governing body expressed concern with choosing only certain areas, noting the residents will question why only certain areas are being done. There is also a concern about the look a patchwork of curbing will have. Councilwoman Kuncken stated she does not recall anything being presented to the governing body about curbing. Mr. Keller stated they have the option of not doing the curbing and only repave the road. The 500 feet noted is repairing the “worst of the worst.” Mayor Maio asked Mr. Keller to map out for the governing body the areas to be done.
Open Space Committee – Mr. Keller questioned the Open Space Committee. Mayor Maio responded this came from a suggestion by the Environmental Commission, not Open Space Committee, for a path by the Lutheran Church. Mr. Keller stated he inspected the site and there are wetlands and a riparian issue. DEP permits will be needed as well as an elevated boardwalk, which is not feasible. A sidewalk along Brooklyn Road would be more acceptable.
Sparta Road (TAP Grant) – Mr. Keller reported the design plans are moving along and will soon be ready to be filed.
WORK SESSION
TAP Grant – Discussed during the Engineer’s report.
Flow Meters – Discussed during the Engineer’s report.
OLD BUSINESS
Ordinance for Public Hearing and Final Adoption
Ordinance 2018-06 AN ORDINANCE TO AMEND CHAPTER 82 OF THE CODE OF THE BOROUGH OF STANHOPE ENTITLED “FEES”, SECTIONS 82.2.J(1)(a) AND 82.2P(1)(a) BY AMENDING THE BASE BILLING RATE FOR MUNICIPAL WATER AND SEWER SERVICE
WHEREAS, the Borough Council has reviewed the current water and sewer rates for single-family residences, and has determined that a decrease of $10.00 for certain sewer rates and increase of $10.00 for certain water rates is necessary;
NOW THEREFORE, BE IT ORDAINED by the Mayor and Council of the Borough of Stanhope, Sussex County, New Jersey as follows:
SECTION I. Subsection 82-2.J(1)(a) of the Code of the Borough of Stanhope is hereby amended to read as follows:
(a) For each single-family residence, each unit of multifamily residence, and each commercial building in which the sewer is measured by a water meter, unless otherwise exempt, quarterly $112.oo
SECTION II. All other provisions of Section 82-2.J Sewers, Chapter 116, not amended by this Ordinance, shall remain in full force and effect.
SECTION III. Subsection 82-2.P(1)(a) of the Code of the Borough of Stanhope is hereby amended to read as follows:
(a) Each single-family residence, each unit of a multifamily residence and all other buildings unless otherwise exempt, per quarter $93 plus cost for actual use
SECTION IV. All other provisions of Section 82-2.P Water, Chapter 136, not amended by this Ordinance, shall remain in full force and effect.
SECTION V. Billing Cycle.
The revised sewer and water base rates shall go into effect for billing purposes for the third quarter 2018 billing cycle.
SECTION VI. SEVERABILITY
If any provision of this Ordinance or the application of this Ordinance to any person or circumstances is held invalid, the remainder of this Ordinance shall not be affected and shall remain in full force and effect.
SECTION VII. REPEALER
All ordinances or parts of ordinances or resolutions that are inconsistent or in opposition to the provisions of this Ordinance are hereby repealed in their entirety.
SECTION VIII. EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption and publication in accordance with law.
On motion by Councilwoman Kuncken, seconded by Councilman Thornton, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Mayor Maio opened the meeting to the public for questions or comments on this ordinance only. Seeing no one from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilman Romano, seconded by Councilwoman Zdichocki, and unanimously carried by voice vote, the Mayor and Council instructed the Clerk to post the ordinance and authorized publication of same.
Ordinance 2018-07 AN ORDINANCE OF THE BOROUGH OF STANHOPE, SUSSEX COUNTY, NEW JERSEY AMENDING CHAPTER 133, ARTICLE XIII, SECTION 53 “PARKING RESTRICTED”
WHEREAS, the Mayor and Council has reviewed the existing ordinance regarding parking restrictions and there needs to be clarification as to where parking is prohibited;
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Borough of Stanhope, Sussex County, New Jersey, as follows:
SECTION 1.
Section 133-53.B shall be deleted in its entirety and replaced as follows:
B. All vehicles shall park between painted lines.
SECTION 2 – SEVERABILITY
If any provision of this Ordinance or the application of this Ordinance to any person or circumstances is held invalid, the remainder of this Ordinance shall not be affected and shall remain in full force and effect.
SECTION 3 – REPEALER
All ordinances or parts of ordinances or resolutions that are inconsistent or in opposition to the provisions of this Ordinance are hereby repealed in their entirety.
SECTION 4: EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption and publication in accordance with law
On motion by Councilman Riccardi, seconded by Councilwoman Thistleton, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Mayor Maio opened the meeting to the public for questions or comments on this ordinance only. Seeing no one from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilwoman Kuncken, seconded by Councilman Riccardi, and unanimously carried by voice vote, the Mayor and Council instructed the Clerk to post the ordinance and authorized publication of same.
Ordinance 2018-08 CAPITAL ORDINANCE APPROPRIATING $27,300.00 FOR VARIOUS IMPROVEMENTS OR PURPOSES AUTHORIZED TO BE UNDERTAKEN BY THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY
BE IT ORDAINED by the Borough Council of the Borough of Stanhope, in the County of Sussex, New Jersey, AS FOLLOWS;
Section 1. The several improvements described in Section 3 of this capital ordinance are hereby respectively authorized as general improvements to be made or acquired by the Borough of Stanhope, New Jersey. For the said several improvements or purposes stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvements or purposes, said sums being inclusive of all appropriations heretofore made therefore and amounting in the aggregate to $27,300.00, which has heretofore been set aside for the improvement or purpose stated in Section 3 and now available therefore by virtue of provision in a previously adopted budget or budgets of the Borough for capital improvement purposes.
Section 2. For the financing of said improvements or purposes and to meet the part of said $27,300.00 appropriations, the Borough will use $27,300.00 from the General Capital Improvement Fund, as described in Section 3.
Section 3. The improvements hereby authorized and the several purposes for the allocation of which said obligations are to be spent, the appropriation made for an estimated cost of each such purpose, and the estimated maximum amount of funds to be spent for each such purpose, are respectively as follows:
General Capital Improvement Fund:
Various Equipment for General Administration, Police & Fire Department,
including Upgrade to Liberty Recording System, Firedex Turnout Gear,
Replacement of Thermal Imaging Camera, Computers and Firearms………….…..$27,300.00
All the aforestated improvements or purposes where applicable, are in accordance with specifications on file in the office of the Borough Clerk, which specifications are hereby approved.
Section 4. The following additional matters are hereby determined, declared, recited and stated:
a. The said purposes described in Section 3 of this capital ordinance are capital expenses and are each a property or improvement which the Borough may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specifically assessed on property specially benefited thereby.
b. The average period of usefulness of said purposes within the limitations of said Local bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed by this capital ordinance, is five (5) years.
Section 5. This capital ordinance shall take effect ten (10) days after the publication thereof after final adoption.
On motion by Councilman Romano, seconded by Councilwoman Kuncken, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Mayor Maio opened the meeting to the public for questions or comments on this ordinance only. Seeing no one from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilwoman Thistleton, seconded by Councilwoman Zdichocki, and unanimously carried by voice vote, the Mayor and Council instructed the Clerk to post the ordinance and authorized publication of same.
Ordinance 2018-09 BOND ORDINANCE APPROPRIATING $1,622,850, AND AUTHORIZING THE ISSUANCE OF $1,328,740 BONDS OR NOTES OF THE BOROUGH, FOR VARIOUS IMPROVEMENTS OR PURPOSES AUTHORIZED TO BE UNDERTAKEN BY THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY
BE IT ORDAINED BY THE BOROUGH COUNCIL OF THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY (not less than two-thirds of all the members thereof affirmatively concurring), AS FOLLOWS:
Section 1. The several improvements described in Section 3 of this bond ordinance are hereby respectively authorized as general improvements to be made or acquired by The Borough of Stanhope, New Jersey. For the said several improvements or purposes stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvements or purposes, said sums, except as described in said Section 3, being inclusive of all appropriations heretofore made therefor and amounting in the aggregate to $1,622,850 including the aggregate sum of $69,110 as the several down payments for said improvements or purposes required by law and more particularly described in said Section 3 and now available therefor by virtue of provision in a previously adopted budget or budgets of the Borough for down payment or for capital improvement purposes and including also, in the case of the improvement or purpose described in paragraph (b) of said Section 3, the sum of $225,000 received or expected to be received by the Borough from the New Jersey Department of Transportation as a grant-in-aid of financing said improvement or purpose.
Section 2. For the financing of said improvements or purposes and to meet the part of said $1,622,850 appropriations not provided for by application hereunder of said down payments and grant, negotiable bonds of the Borough are hereby authorized to be issued in the principal amount of $1,328,740 pursuant to the Local Bond Law of New Jersey. In anticipation of the issuance of said bonds and to temporarily finance said improvements or purposes, negotiable notes of the Borough in a principal amount not exceeding $1,328,740 are hereby authorized to be issued pursuant to and within the limitations prescribed by said Local Bond Law.
Section 3. The improvements hereby authorized and the several purposes for the financing of which said obligations are to be issued, the appropriation made for and estimated cost of each such purpose, and the estimated maximum amount of bonds or notes to be issued for each such purpose, are respectively as follows:
Improvement or Purpose: (a) Acquisition by purchase and installation, as necessary, of new and additional equipment, including a document management system for use by the Administration Department of the Borough, together with all equipment, appurtenances and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved
Appropriation & Estimated Cost: $29,000
Estimated Maximum Amount of Bonds and Notes: $27,550
Improvement or Purpose: (b) Improvement of various roads in and by the Borough by the construction or reconstruction therein of roadway pavements at least equal in useful life or durability to a roadway pavement of Class B construction (as such term is used or referred to in Section 40A:2-22 of said Local Bond Law) including, without limitation, Sparta Road, Hickory Drive, Oak Drive, Lower East Drive, Musconetcong Avenue and Walton Place, together with all structures, appurtenances, milling, curb and sidewalk reconstruction, drainage improvements, retaining walls, equipment, work and materials necessary therefor or incidental thereto, all as shown on and in accordance with the plans and specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved, the $872,600 estimated cost thereof being inclusive of the sum of $225,000 received or expected to be received by the Borough from the New Jersey Department of Transportation as a grant-in-aid of financing said improvement to Musconetcong Avenue and Walton Place
Appropriation & Estimated Cost: $872,600
Estimated Maximum Amount of Bonds and Notes: $616,005
Improvement or Purpose: (c) Acquisition by purchase of new fire-fighting equipment for the preservation of life and property in and by the Borough, including one (1) pumper fire truck, together with all equipment, attachments and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Clerk and hereby approved
Appropriation & Estimated Cost: $570,000
Estimated Maximum Amount of Bonds and Notes: $541,500
Improvement or Purpose: (c) Acquisition by purchase of new and additional vehicular equipment for use by the Department of Public Works of the Borough, including one (1) mason dump truck with plow, together with all equipment, appurtenances and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved, the $26,500 hereby appropriated therefor being exclusive of the sum of $53,000 appropriated therefor on the date hereof by a water utility bond ordinance and a sewer utility bond ordinance of the Borough
Appropriation & Estimated Cost: $26,500
Estimated Maximum Amount of Bonds and Notes: $25,175
Improvement or Purpose: (d) Acquisition, jointly with the Netcong American Legion ambulance corps, by purchase of new and additional vehicular equipment, including one (1) ambulance for use by the Ambulance Squad of the Borough, together with all appurtenances, apparatus, equipment and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved, the $75,000 hereby appropriated therefor being exclusive of the Netcong American Legion’s share of $75,000 for said ambulance
Appropriation & Estimated Cost: $75,000
Estimated Maximum Amount of Bonds and Notes: $71,250
Improvement or Purpose: (e) Improvement of municipally-owned buildings and facilities in and by the Borough, including the Public Works Garage by the upgrade of the lighting thereof and the Rescue Squad Communication Tower by the upgrade thereof, together with all site work, equipment, work and materials necessary therefor or incidental thereto, all as shown on and in accordance with the plans and specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved
Appropriation & Estimated Cost: $49,750
Estimated Maximum Amount of Bonds and Notes: $47,260
TOTALS:
Appropriation & Estimated Cost: $1,622,850
Estimated Maximum Amount of Bonds and Notes: $1,328,740
Except as otherwise stated in paragraph (b) above with respect to the said $225,000 grant-in-aid for financing the improvements or purposes described in said paragraph (b), the excess of the appropriation made for each of the improvements or purposes aforesaid over the estimated maximum amount of bonds or notes to be issued therefor, as above stated, is the amount of the said down payment for said purpose.
Section 4. The following additional matters are hereby determined, declared, recited and stated:
(a) The said purposes described in Section 3 of this bond ordinance are not current expenses and each is a property or improvement which the Borough may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby.
(b) The average period of usefulness of said purposes within the limitations of said Local Bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed from the date of the said bonds authorized by this bond ordinance, is 9.62 years.
(c) The supplemental debt statement required by said Local Bond Law has been duly made and filed in the office of the Borough Clerk and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey, and such statement shows that the gross debt of the Borough as defined in said Local Bond Law is increased by the authorization of the bonds and notes provided for in this bond ordinance by $1,328,740, and the said obligations authorized by this bond ordinance will be within all debt limitations prescribed by said Local Bond Law.
(d) Amounts not exceeding $160,000 in the aggregate for interest on said obligations, costs of issuing said obligations, engineering costs and other items of expense listed in and permitted under Section 40A:2-20 of said Local Bond Law may be included as part of the costs of said improvements and are included in the foregoing estimate thereof.
Section 5. The funds from time to time received by the Borough on account of the $225,000 grants referred to in Section 1 of this bond ordinance shall be used for financing the improvement or purpose described in Section 3(b) of this bond ordinance by application thereof either to direct payment of the costs of said improvements or purposes, or to payment or reduction of the authorization of the obligations of the Borough authorized by this bond ordinance. Any such funds so received may, and all such funds so received which are not required for direct payment of such costs shall, be held and applied by the Borough as funds applicable only to the payment of obligations of the Borough authorized by this bond ordinance.
Section 6. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the Chief Financial Officer, provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the Chief Financial Officer. The Chief Financial Officer shall determine all matters in connection with the notes issued pursuant to this bond ordinance, and the Chief Financial Officer’s signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of N.J.S.A. 40A:2-8. The Chief Financial Officer is hereby authorized to sell part or all of the notes from time to time at public or private sale at not less than par and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the dates of delivery thereof. The Chief Financial Officer is directed to report in writing to the governing body of the Borough at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this bond ordinance is made. Such report must include the principal amount, interest rate and maturities of the notes sold, the price obtained and the name of the purchaser.
Section 7. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and interest on the said obligations authorized by this bond ordinance. Said obligations shall be direct, unlimited obligations of the Borough, and the Borough shall be obligated to levy ad valorem taxes upon all the taxable property within the Borough for the payment of said obligations and interest thereon without limitation of rate or amount.
Section 8. The capital budget or temporary capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith and the resolutions promulgated by the Local Finance Board showing all detail of the amended capital budget or temporary capital budget and capital program as approved by the Director, Division of Local Government Services, are on file with the Borough Clerk and are available for public inspection.
Section 9. This bond ordinance shall take effect twenty (20) days after the first publication thereof after final adoption, as provided by said Local Bond Law.
On motion by Councilwoman Kuncken, seconded by Councilman Riccardi, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilman Romano, seconded by Councilwoman Zdichocki, and unanimously carried by voice vote, the Mayor and Council instructed the Clerk to post the ordinance and authorized publication of same.
Ordinance 2018-10 BOND ORDINANCE APPROPRIATING $688,525, AND AUTHORIZING THE ISSUANCE OF $658,525 BONDS OR NOTES OF THE BOROUGH, FOR VARIOUS IMPROVEMENTS OR PURPOSES AUTHORIZED TO BE UNDERTAKEN BY THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY, FOR THE SANITARY SEWERAGE SYSTEM OF THE BOROUGH
BE IT ORDAINED BY THE BOROUGH COUNCIL OF THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY (not less than two-thirds of all the members thereof affirmatively concurring), AS FOLLOWS:
Section 1. The several improvements described in Section 3 of this bond ordinance are hereby respectively authorized as general improvements to be made or acquired by The Borough of Stanhope, New Jersey. For the said several improvements or purposes stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvements or purposes, said sums being inclusive of all appropriations heretofore made therefor and amounting in the aggregate to $688,525 and including in the case of the improvement or purpose described in paragraph (c) of said Section 3, the sum of $30,000 as a contribution for said improvement or purpose and now available therefor in the capital improvement fund of the Borough.
Section 2. For the financing of said improvements or purposes and to meet the said $688,525 appropriations not provided by application hereunder of said contribution, negotiable bonds of the Borough are hereby authorized to be issued in the principal amount of $658,525 pursuant to the Local Bond Law of New Jersey. In anticipation of the issuance of said bonds and to temporarily finance said improvements or purposes, negotiable notes of the Borough in a principal amount not exceeding $658,525 are hereby authorized to be issued pursuant to and within the limitations prescribed by said Local Bond Law.
Section 3. The improvements hereby authorized and the several purposes for the financing of which said obligations are to be issued, the appropriation made for and estimated cost of each such purpose, and the estimated maximum amount of bonds or notes to be issued for each such purpose, are respectively as follows:
Improvement or Purpose: (a) Acquisition by purchase of new and additional vehicular equipment for use by the sewer utility of the Borough, including one (1) mason dump truck with plow, together with all equipment, appurtenances and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved, the $26,500 hereby appropriated therefor being exclusive of the sum of $53,000 appropriated therefor on the date hereof by a water utility bond ordinance and a general capital bond ordinance of the Borough
APPROPRIATION AND ESTIMATED COST: $26,500
ESTIMATED MAXIMUM AMOUNT OF BONDS AND NOTES: $26,500
Improvement or Purpose: (b) Acquisition by purchase of new and additional equipment for use by the sewer utility of the Borough, including composite meters, together with all equipment, appurtenances and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved, the $28,350 hereby appropriated therefor being exclusive of the sum of $28,350 appropriated therefor on the date hereof by a water utility bond ordinance of the Borough
APPROPRIATION AND ESTIMATED COST: $28,350
ESTIMATED MAXIMUM AMOUNT OF BONDS AND NOTES: $28,350
Improvement or Purpose: (c) Improvement of the sanitary sewerage system, including the upgrade of the Port Morris pump station, together with all piping, structures, site work, equipment, work and materials necessary therefor or incidental thereto, all as shown or in accordance with the plans and specifications therefor on file in the office of the Borough Clerk and hereby approved
APPROPRIATION AND ESTIMATED COST: $633,675
ESTIMATED MAXIMUM AMOUNT OF BONDS AND NOTES: $603,675
TOTALS:
Appropriation & Estimated Cost: $688,525
Estimated Maximum Amount of Bonds and Notes: $658,525
The excess of the appropriation made for the improvement or purpose in paragraph (c) above aforesaid over the estimated maximum amount of bonds or notes to be issued therefor, as above stated, is the amount of the said contribution for said improvement or purpose.
Section 4. The following additional matters are hereby determined, declared, recited and stated:
(a) The said purposes described in Section 3 of this bond ordinance are not current expenses and each is a property or improvement which the Borough may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby.
(b) The average period of usefulness of said purposes within the limitations of said Local Bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed from the date of the said bonds authorized by this bond ordinance, is 38.73 years.
(c) The supplemental debt statement required by said Local Bond Law has been duly made and filed in the office of the Borough Clerk and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey, and such statement shows that, while the net debt of the Borough determined as provided in said Local Bond Law is not increased by this bond ordinance, the gross debt of the Borough as defined in said Local Bond Law is increased by the authorization of the bonds and notes provided for in this bond ordinance by $688,525, and the said obligations authorized by this bond ordinance will be within all debt limitations prescribed by said Local Bond Law.
(d) Amounts not exceeding $70,000 in the aggregate for interest on said obligations, costs of issuing said obligations, engineering costs and other items of expense listed in and permitted under Section 40A:2-20 of said Local Bond Law may be included as part of the costs of said improvements and are included in the foregoing estimate thereof.
(e) This bond ordinance authorizes obligations of the Borough solely for purposes described in paragraph (h) of section 40A:2-7 of said Local Bond Law, and the said obligations authorized by this bond ordinance are to issued for a purpose which is self-liquidating within the meaning and limitations of section 40A:2-45 of said Local Bond Law and are deductible, pursuant to paragraph of (c) of section 40A:2-44 of said Local Bond Law, from the gross debt of the Borough.
Section 5. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the Chief Financial Officer, provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the Chief Financial Officer. The Chief Financial Officer shall determine all matters in connection with the notes issued pursuant to this bond ordinance, and the Chief Financial Officer’s signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of N.J.S.A. 40A:2-8. The Chief Financial Officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the dates of delivery thereof. The Chief Financial Officer is directed to report in writing to the governing body of the Borough at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this bond ordinance is made. Such report must include the principal amount, interest rate and maturities of the notes sold, the price obtained and the name of the purchaser.
Section 6. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and interest on the said obligations authorized by this bond ordinance. Said obligations shall be direct, unlimited obligations of the Borough, and, unless paid from revenues of the sanitary sewerage system of the Borough, the Borough shall be obligated to levy ad valorem taxes upon all the taxable property within the Borough for the payment of said obligations and interest thereon without limitation of rate or amount.
Section 7. The capital budget or temporary capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith and the resolutions promulgated by the Local Finance Board showing all detail of the amended capital budget or temporary capital budget and capital program as approved by the Director, Division of Local Government Services, are on file with the Borough Clerk and are available for public inspection.
Section 8. This bond ordinance shall take effect twenty (20) days after the first publication thereof after final adoption, as provided by said Local Bond Law.
On motion by Councilman Riccardi, seconded by Councilwoman Kuncken, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Mayor Maio opened the meeting to the public for questions or comments on this ordinance only. Seeing no one from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilman Romano, seconded by Councilman Riccardi, and unanimously carried by voice vote, the Mayor and Council instructed the Clerk to post the ordinance and authorized publication of same.
Ordinance 2018-11 BOND ORDINANCE APPROPRIATING $54,850, AND AUTHORIZING THE ISSUANCE OF $54,850 BONDS OR NOTES OF THE BOROUGH, FOR VARIOUS IMPROVEMENTS OR PURPOSES AUTHORIZED TO BE UNDERTAKEN BY THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY, FOR THE WATER SUPPLY AND DISTRIBUTION SYSTEM OF THE BOROUGH
BE IT ORDAINED BY THE BOROUGH COUNCIL OF THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY (not less than two-thirds of all the members thereof affirmatively concurring), AS FOLLOWS:
Section 1. The several improvements described in Section 3 of this bond ordinance are hereby respectively authorized as general improvements to be made or acquired by The Borough of Stanhope, New Jersey. For the said several improvements or purposes stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvements or purposes, said sums being inclusive of all appropriations heretofore made therefor and amounting in the aggregate to $54,850.
Section 2. For the financing of said improvements or purposes and to meet the said $54,850 appropriations, negotiable bonds of the Borough are hereby authorized to be issued in the principal amount of $54,850 pursuant to the Local Bond Law of New Jersey. In anticipation of the issuance of said bonds and to temporarily finance said improvements or purposes, negotiable notes of the Borough in a principal amount not exceeding $54,850 are hereby authorized to be issued pursuant to and within the limitations prescribed by said Local Bond Law.
Section 3. The improvements hereby authorized and the several purposes for the financing of which said obligations are to be issued, the appropriation made for and estimated cost of each such purpose, and the estimated maximum amount of bonds or notes to be issued for each such purpose, are respectively as follows:
Improvement or Purpose: (a) Acquisition by purchase of new and additional vehicular equipment for use by the water utility of the Borough, including one (1) mason dump truck with plow, together with all equipment, appurtenances and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved, the $26,500 hereby appropriated therefor being exclusive of the sum of $53,000 appropriated therefor on the date hereof by a sewer utility bond ordinance and a general capital bond ordinance of the Borough
Appropriation and Estimated Cost: $26,500
Estimated Maximum Amount of Bonds and Notes: $26,500
Improvement or Purpose: (b) Acquisition by purchase of new and additional equipment for use by the water utility of the Borough, including composite meters, together with all equipment appurtenances and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved, the $28,350 hereby appropriated therefor being exclusive of the sum of $28,350 appropriated therefor on the date hereof by a sewer utility bond ordinance of the Borough
Appropriation and Estimated Cost: $54,850
Estimated Maximum Amount of Bonds and Notes: $54,850
Section 4. The following additional matters are hereby determined, declared, recited and stated:
(a) The said purposes described in Section 3 of this bond ordinance are not current expenses and each is a property or improvement which the Borough may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby.
(b) The average period of usefulness of said purposes within the limitations of said Local Bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed from the date of the said bonds authorized by this bond ordinance, is 10.16 years.
(c) The supplemental debt statement required by said Local Bond Law has been duly made and filed in the office of the Borough Clerk and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey, and such statement shows that, while the net debt of the Borough determined as provided in said Local Bond Law is not increased by this bond ordinance, the gross debt of the Borough as defined in said Local Bond Law is increased by the authorization of the bonds and notes provided for in this bond ordinance by $54,850, and the said obligations authorized by this bond ordinance will be within all debt limitations prescribed by said Local Bond Law.
(d) Amounts not exceeding $5,000 in the aggregate for interest on said obligations, costs of issuing said obligations, engineering costs and other items of expense listed in and permitted under Section 40A:2-20 of said Local Bond Law may be included as part of the costs of said improvements and are included in the foregoing estimate thereof.
(e) This bond ordinance authorizes obligations of the Borough solely for purposes described in paragraph (h) of section 40A:2-7 of said Local Bond Law, and the said obligations authorized by this bond ordinance are to issued for a purpose which is self-liquidating within the meaning and limitations of section 40A:2-45 of said Local Bond Law and are deductible, pursuant to paragraph of (c) of section 40A:2-44 of said Local Bond Law, from the gross debt of the Borough.
Section 5. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the Chief Financial Officer, provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the Chief Financial Officer. The Chief Financial Officer shall determine all matters in connection with the notes issued pursuant to this bond ordinance, and the Chief Financial Officer’s signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of N.J.S.A. 40A:2-8. The Chief Financial Officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the dates of delivery thereof. The Chief Financial Officer is directed to report in writing to the governing body of the Borough at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this bond ordinance is made. Such report must include the principal amount, interest rate and maturities of the notes sold, the price obtained and the name of the purchaser.
Section 6. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and interest on the said obligations authorized by this bond ordinance. Said obligations shall be direct, unlimited obligations of the Borough, and, unless paid from revenues of the water supply and distribution system of the Borough, the Borough shall be obligated to levy ad valorem taxes upon all the taxable property within the Borough for the payment of said obligations and interest thereon without limitation of rate or amount.
Section 7. The capital budget or temporary capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith and the resolutions promulgated by the Local Finance Board showing all detail of the amended capital budget or temporary capital budget and capital program as approved by the Director, Division of Local Government Services, are on file with the Borough Clerk and are available for public inspection.
Section 8. This bond ordinance shall take effect twenty (20) days after the first publication thereof after final adoption, as provided by said Local Bond Law.
On motion by Councilwoman Thistleton, seconded by Councilman Romano, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Mayor Maio opened the meeting to the public for questions or comments on this ordinance only. Seeing no one from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilman Romano, seconded by Councilwoman Kuncken, and unanimously carried by voice vote, the Mayor and Council instructed the Clerk to post the ordinance and authorized publication of same.
NEW BUSINESS
RESOLUTIONS
Mayor Maio offered the following resolutions which were read by title:
Resolution 089-18 RESOLUTION APPROVING SUBMISSION OF THE CORRECTIVE ACTION PLAN FOR THE YEAR ENDED DECEMBER 31, 2017 TO THE STATE OF NEW JERSEY, DIVISION OF LOCAL GOVERNMENT SERVICES
WHEREAS, all municipalities operating under the Local Fiscal Affairs Law must prepare and submit a Corrective Action Plan as part of their annual audit process, and
WHEREAS, the Borough of Stanhope has by Resolution accepted the 2017 audit as prepared and presented by the Borough Auditors, and
WHEREAS, Dana Mooney, the Chief Financial Officer for the Borough of Stanhope has prepared a Corrective Action Plan to address the findings and recommendations for the 2017 audit and presented copies of same to the Mayor, Council, and Administrator,
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, in the County of Sussex, that the Corrective Action Plan, attached hereto and made a part hereof, be approved for submission to the Division of Local Government Services.
On motion by Councilwoman Zdichocki, seconded by Councilman Riccardi and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
Resolution 090-18 RESOLUTION AUTHORIZING DISCHARGE OF MORTGAGE – 10 HIGHLAND AVENUE, BLOCK 10604, LOT 2
WHEREAS, The Borough of Stanhope heretofore made an Affordable Housing Program Mortgage Loan to Catherine Thomas for the property at 10 Highland Avenue, Block 10604, Lot 2 on the Tax Maps of the Borough of Stanhope; and
WHEREAS, a mortgage was given to secure said loan in the amount of $9,992.00, which mortgage was recorded in the Sussex County Clerk’s Office on January 27, 1999 in Mortgage Book 3401, at Page 238; and
WHEREAS, the loan has been repaid in full to the Borough and must be discharged of record in the Sussex County Clerk’s Office;
NOW, THEREFORE, be it resolved by the Mayor and Council of the Borough of Stanhope that the Mayor and Clerk be and the same are hereby authorized to execute a Discharge of Mortgage, Book 3401, Page 238 to be filed with the Sussex County Clerk.
On motion by Councilwoman Thistleton, seconded by Councilwoman Kuncken and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
Resolution 091-18 RESOLUTION AUTHORIZING EXECUTION OF REIMBURSEMENT AGREEMENTS WITH STONEGATE CONDOMINIUM ASSOCIATION
WHEREAS, the Stonegate Condominium Association is located in the Borough of Stanhope; and
WHEREAS, pursuant to the provisions of the Qualified Community Act, N.J.S.A. 40:67-23.3, the Stonegate Condominium Association is entitled to receive certain services from the Borough or to receive compensation for said services in lieu of the Borough providing same; and
WHEREAS, the Borough has elected to reimburse the condominium association for street lighting, leaf removal and snow plowing for the internal roadways in the condominium; and
WHEREAS, the Borough has also elected to reimburse the Stonegate Condominium Association for the collection and disposal of solid waste; and
WHEREAS, the Borough and the Stonegate Condominium Association have agreed on formulas for the calculation of reimbursement; and
WHEREAS, the Borough has prepared a reimbursement agreement for the calendar year 2017 for street lighting, leaf removal and snow plowing for the internal roadways in the condominium;
WHEREAS, the Borough has also prepared a reimbursement agreement for the calendar year 2018 for the collection and disposal of solid waste; and
WHEREAS, said reimbursement agreements have been offered to the Stonegate Condominium Association and have been signed by the Association and returned to the Borough;
NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Mayor and Clerk be and the same are hereby authorized to execute a reimbursement agreement with the Stonegate Condominium Association for street lighting, leaf removal and snow plowing for the internal roadways in the condominium for the calendar year 2017; and
BE IT FURTHER RESOLVED by the Mayor and Council of the Borough of Stanhope that the Mayor and Clerk be and the same are hereby authorized to execute a reimbursement agreement with the Stonegate Condominium Association for the calendar year 2018 for collection and disposal of solid waste.
On motion by Councilwoman Zdichocki, seconded by Councilwoman Kuncken and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
Resolution 092-18 RESOLUTION AUTHORIZING EXECUTION OF REIMBURSEMENT AGREEMENTS WITH HIGHPOINT CONDOMINIUM ASSOCIATION
WHEREAS, the Highpoint Condominium Association is located in the Borough of Stanhope; and
WHEREAS, pursuant to the provisions of the Qualified Community Act, N.J.S.A. 40:67-23.3, the Highpoint Condominium Association is entitled to receive certain services from the Borough or to receive compensation for said services in lieu of the Borough providing same; and
WHEREAS, the Borough has elected to reimburse the condominium association for street lighting, leaf removal and snow plowing for the internal roadways in the condominium; and
WHEREAS, the Borough has also elected to reimburse the Highpoint Condominium Association for the collection and disposal of solid waste; and
WHEREAS, the Borough and the Highpoint Condominium Association have agreed on formulas for the calculation of reimbursement; and
WHEREAS, the Borough has prepared a reimbursement agreement for the calendar year 2017 for street lighting, leaf removal and snow plowing for the internal roadways in the condominium;
WHEREAS, the Borough has also prepared a reimbursement agreement for the calendar year 2018 for the collection and disposal of solid waste; and
WHEREAS, said reimbursement agreements have been offered to the Highpoint Condominium Association and have been signed by the Association and returned to the Borough;
NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the Mayor and Clerk be and the same are hereby authorized to execute a reimbursement agreement with the Highpoint Condominium Association for street lighting, leaf removal and snow plowing for the internal roadways in the condominium for the calendar year 2017; and
BE IT FURTHER RESOLVED by the Mayor and Council of the Borough of Stanhope that the Mayor and Clerk be and the same are hereby authorized to execute a reimbursement agreement with the Highpoint Condominium Association for the calendar year 2018 for collection and disposal of solid waste.
On motion by Councilman Romano, seconded by Councilwoman Zdichocki and was carried by the following majority roll call vote the foregoing resolution was duly adopted.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – abstain
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
PAYMENT OF BILLS
Resolution 093-18 RESOLUTION OF THE MAYOR AND COUNCIL OF THE BOROUGH OF STANHOPE AUTHORIZING PAYMENT OF BILLS
WHEREAS, the Chief Finance Officer has certified that funds are available in the proper account; and
WHEREAS, the Chief Finance Officer has approved payment upon certification from the Borough Department Heads that the goods and/or services have been rendered to the Borough;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the current bills list, dated May 8, 2018 and on file and available for public inspection in the Office of the Chief Finance Officer and approved by the Chief Finance Officer for payment, be paid.
On motion by Councilman Romano, seconded by Councilwoman Kuncken and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.
Roll Call:
Councilwoman Kuncken – yes
Councilwoman Thistleton – yes
Councilman Riccardi – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
AGENDA ITEMS
All items listed on the Agenda for May 22, 2018 were approved.
CITIZEN’S TO BE HEARD
Mayor Maio opened the meeting to the public after advising attendees that there is a five (5) minute time limit for each speaker.
Seeing no one from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
ADJOURNMENT
On motion by Councilman Romano, seconded by Councilwoman Thistleton, and unanimously carried by voice vote the meeting was adjourned at 7:25 P.M.
Approved:
Ellen Horak, RMC
Borough Clerk