MAYOR AND COUNCIL
WORK SESSION AND
AGENDA MEETING
May 9, 2017
7:00 P.M.
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CALL TO ORDER
SALUTE TO COLORS
Mayor Maio invited all those present to stand in a salute to the colors.
MAYOR’S STATEMENT AS TO COMPLIANCE WITH P.L. 1975
Adequate Notice of this Meeting has been provided according to the Open Public Meetings Act, Assembly Bill 1030. Notice of this Meeting was included in the Annual Meeting Notice sent to the New Jersey Herald and the Daily Record on January 4, 2017 and was placed on the Official Bulletin Board in the Municipal Building.
In the event the Mayor and Council have not addressed all items on this Agenda by 11:00 PM and they are of the opinion that they cannot complete the Agenda in a reasonable time period, the Mayor and Council may exercise their option to continue this meeting at an agreed to date, time and place within ten (10) days of this meeting. Please turn off all cell phones for the duration of this meeting.
ROLL CALL
Council Members:
Councilman Depew – present
Councilwoman Thistleton – present
Councilwoman Kuncken – present
Councilman Thornton – present
Councilman Romano – present
Councilwoman Zdichocki – present
Mayor Maio – present
ADMINISTRATOR’S REPORT
Mayor Maio stated Administrator McNeilly is absent this evening as he is attending a Wastewater Conference. Mayor Maio stated she will present the Administrator’s report.
Safe Routes to School – Mayor Maio stated Stanhope was not selected to receive a grant this year from the Safe Routes to School program. Mayor Maio stated the Borough will apply again next year.
Dimitriou Request – Mayor Maio stated Ms. Dimitriou submitted a request to post a graduation message on the Borough’s electronic sign for her son. Mayor Maio stated there will be many students graduating, and she congratulates them all, but in her opinion utilizing the electronic sign for one may cause the Borough to be inundated with requests. The Governing Body members all agreed the electronic sign cannot be used for this purpose. Mayor Maio asked the Borough Clerk to inform Administrator McNeilly of their decision so that he can notify Ms. Dimitriou.
Dilapidated Properties – Mayor Maio stated Mr. Hoer, owner of 37 Highland Avenue, has committed to removing the abandoned home. The original plan for this property was to have a four house development. It is unlikely that this plan will come to fruition. Mr. Hoer is working with the Construction Department to obtain permits.
Mayor Maio stated Ursula Leo, Borough Attorney, and Tom Pershouse, Construction Official, are in the process of preparing the proper notifications and scheduling hearing dates for the properties located at 5 Ridge Road and 264 Route 206.
Sussex County Health Service – Mayor Maio stated she has been speaking with Administrator McNeilly over the past few months with regard to the direction the Sussex County Health Department is taking. The County has determined the Health Department is not going to remain as an independent department. The County has folded the Health Department into the Human Services Division. The County still does not have a certified Health Officer and now there is talk of taking the Health Tax and folding it into the general budget. Mayor Maio stated she has concerns with this being done. Once that happens we will have no idea what we are being charged for those services. The contract was signed in 2007 and the costs have been around $45,000. The services for which we contract with the County are services the Borough is required to provide by law. The services can be provided by the Borough directly or by contract. One of the services is the inspection of septic systems. The Borough has five properties with septic systems. Once the budget is melded into the general County budget, the Borough will not know if the billing is done fairly against the other towns that do not have a sewer system and only have septic systems. Mayor Maio stated she is not certain that the budget can legally be folded in. Title 26 calls out the fact that the Health Budget has to be assessed separately. Mayor Maio is concerned the Borough is going to lose control over the expense connected to the Health Department. Mayor Maio stated she would like the opinion of the Governing Body and their approval for her to speak with the Borough’s Board of Health and let them know of her concerns. Mayor Maio would also like to inform the County that the Borough may be considering moving. This does not mean the Borough is pulling out. It is just to let them know there is a possibility we will be looking elsewhere.
Councilman Thornton asked if a letter can be sent to the Freeholders. Mayor Maio stated a discussion has to be held with the Borough’s Board of Health first. Councilwoman Zdichocki asked what the procedure entails. Mayor Maio stated she will speak with the Stanhope Board of Health, if the Governing Body agrees with her concerns. A letter would then be sent to the County from the Board of Health, the Mayor or the Borough Attorney. Councilwoman Kuncken stated the Board of Health is an autonomous board and this has to go through them. Councilwoman Zdichocki asked what will take place after this is discussed with the Stanhope Board of Health. Mayor Maio stated she wants to find out from the Freeholders how this is going to be managed and to inform them that the Borough is not happy having the tax folded into the general budget. It has been ten years since the Borough contracted with the County and Mayor Maio stated other options should be reviewed. Councilwoman Kuncken stated the Borough contracted with the County ten years ago because the Sparta Health Department had folded. The services the Borough received from Sparta far exceeded the services the Borough is receiving from the County. There were blood pressure checks in town and flu shots twice a year. There were several services the Borough used to receive that are not provided by the County. That is not to say the County is not providing the services required by law. Councilman Romano stated as a Governing Body member and a member of the Board of Health he is of the opinion this is a course which the Borough needs to pursue. The Borough needs to know what we will be paying for and folding the tax is not acceptable. Councilwoman Thistleton stated she is also a member of the Board of Health and she agrees with Councilman Romano. The Board of Health has been experiencing changes over the past few years which were not there before. Councilwoman Kuncken stated she too agrees. The County needs to be put on notice. The Borough cannot just sit back and follow what is presented without asking questions. It is the Governing Body’s responsibility to protect the tax payers and to ensure the Borough receives the services we are entitled to. Councilman Thornton stated he is in agreement. Councilwoman Zdichocki stated the tax payers have to be considered and the options need to be weighed. Councilman Depew stated he agrees with all that has been said. Mayor Maio stated she will attend the Board of Health meeting tomorrow night.
Mayor Maio stated Mount Olive provides Board of Health services to Netcong Borough. This is municipality to municipality and there seems to be a closer relationship. Councilman Romano stated Mount Olive conducts the inspections at the theatre. Councilman Romano asked if all of the Sussex County municipalities are contracted with the County. Mayor Maio stated she is of the opinion all the municipalities are contracted with the County. Sparta Township has sent a letter stating they may be pulling out and are pursuing other options. They have spoken to Rockaway Township and they may have spoken with the Town of Dover. Councilwoman Kuncken stated when she taught in Netcong Borough, Mount Olive provided the immunization inspections for the schools and daycares and they were very good. Stanhope has three daycares. Mayor Maio stated the Borough will have to look at the services and the costs.
14 Lloyd Avenue – Mayor Maio stated a request was received from the owners of 14 Lloyd Avenue asking the Borough to sell the lot adjacent to their property. The Borough obtained the property through an in-rem foreclosure. The property is land locked and of no value to the Borough. Mayor Maio is of the opinion the lot should be sold as long as all of the Borough’s costs associated with the transfer are covered by the buyer, including legal fees. Councilwoman Kuncken stated the property should be combined with their existing property in order to prevent this situation from occurring again in the future. Councilman Depew stated the property should be sold. Councilwoman Zdichocki stated it will be good for the Borough to sell the property. Councilman Thornton stated selling the property will get it back on the tax roll, which is beneficial to the Borough. Councilwoman Kuncken and Councilwoman Thistleton agreed to the sale. Councilman Romano stated he agrees with Councilman Thornton.
Lakeside Park – Mayor Maio stated she is of the opinion the garbage cans ordered for Lakeside Park have been received.
Police – Mayor Maio provided the timeline for hiring a police officer to fill the upcoming retirement position. The new candidate will have to go through the Police Academy beginning on July 10th. The Police Chief has met with the Public Safety Committee to review the timeline. Mayor Maio stated she is of the opinion this is a good plan. Councilwoman Kuncken stated we do not want to miss the opportunity for the new candidate to begin at the academy in July. By the time the candidate graduates from the academy and goes through training at the Borough it will be next January or February before the officer is ready to be on duty. Councilwoman Zdichocki stated perhaps the Borough can hire someone who has already gone through the Academy. Mayor Maio stated the Police Chief has stated there are 40 local communities looking to hire. The possibility of the Borough getting someone from another department is slim. The Borough will have to pay the costs for the candidate to attend the Academy but the salary will be lower. Someone hired through an inter-departmental transfer would require paying a larger salary. Mayor Maio stated the Police Chief will select a candidate prior to the May 23rd Mayor and Council Meeting. A resolution for a conditional offer of employment will be required for the May 23rd meeting.
Budget – Mayor Maio stated Administrator McNeilly has the timeline in place for next year’s budget. The initial budget and capital request forms will be sent out on July 21st.
WORK SESSION
Memorial Day Parade – Mayor Maio stated the parade organizer stopped her on the street today to give her a copy of the invitation to attend the Memorial Day Parade. Mayor Maio gave the letter to the Borough Clerk. Mayor Maio stated the parade will be held on Monday, May 29th. Assembly and formation will be at 12:15PM at the school on College Road in Netcong. The parade will begin promptly at 1:00PM. Councilwoman Zdichocki and Councilman Depew stated they will be unable to attend. Councilwoman Kuncken, Councilwoman Thistleton and Councilman Romano stated they will walk in the parade. Councilman Thornton stated he may be walking with his son for Little League. Mayor Maio stated she may not be able to attend this year.
OLD BUSINESS
ORDINANCES
Mayor Maio offered the following ordinances for Public Hearing and Final Adoption which were read by title:
Ordinances for Public Hearing and Final Adoption
Ordinance 2017-03 BOND ORDINANCE APPROPRIATING $170,000, AND AUTHORIZING THE ISSUANCE OF $161,500 BONDS OR NOTES OF THE BOROUGH, FOR VARIOUS IMPROVEMENTS OR PURPOSES AUTHORIZED TO BE UNDERTAKEN BY THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY
BE IT ORDAINED BY THE BOROUGH COUNCIL OF THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY (not less than two-thirds of all the members thereof affirmatively concurring), AS FOLLOWS:
Section 1. The several improvements described in Section 3 of this bond ordinance are hereby respectively authorized as general improvements to be made or acquired by The Borough of Stanhope, New Jersey. For the said several improvements or purposes stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvements or purposes, said sums, except as described in said Section 3, being inclusive of all appropriations heretofore made therefor and amounting in the aggregate to $170,000 including the aggregate sum of $8,500 as the several down payments for said improvements or purposes required by law and more particularly described in said Section 3 and now available therefor by virtue of provision in a previously adopted budget or budgets of the Borough for down payment or for capital improvement purposes.
Section 2. For the financing of said improvements or purposes and to meet the part of said $170,000 appropriations not provided for by application hereunder of said down payments, negotiable bonds of the Borough are hereby authorized to be issued in the principal amount of $161,500 pursuant to the Local Bond Law of New Jersey. In anticipation of the issuance of said bonds and to temporarily finance said improvements or purposes, negotiable notes of the Borough in a principal amount not exceeding $161,500 are hereby authorized to be issued pursuant to and within the limitations prescribed by said Local Bond Law.
Section 3. The improvements hereby authorized and the several purposes for the financing of which said obligations are to be issued, the appropriation made for and estimated cost of each such purpose, and the estimated maximum amount of bonds or notes to be issued for each such purpose, are respectively as follows:
IMPROVEMENT OR PURPOSE
(a) Acquisition by purchase and installation, as necessary, of new and additional equipment including turnout gear for use by the Fire Department of the Borough and signs and banners for use by the Buildings and Grounds Department of the Borough, together with all equipment, appurtenances and accessories necessary therefor or incidental thereto, all as shown on and in accordance with the specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved
APPROPRIATION AND ESTIMATED COST: $29,000
ESTIMATED MAXIMUM AMOUNT OF BONDS AND NOTES: $27,550
(b) Improvement of various roads in and by the Borough by the construction or reconstruction therein of roadway pavements at least equal in useful life or durability to a roadway pavement of Class B construction (as such term is used or referred to in Section 40A:2-22 of said Local Bond Law) including, without limitation, Hill Road, McKinley Road and Linden Road, together with all structures, appurtenances, milling, curb and sidewalk reconstruction, drainage improvements, retaining walls, equipment, work and materials necessary therefor or incidental thereto, all as shown on and in accordance with the plans and specifications therefor on file or to be filed in the office of the Borough Clerk and hereby approved
APPROPRIATION AND ESTIMATED COST: $141,000
ESTIMATED MAXIMUM AMOUNT OF BONDS AND NOTES: $133,950
TOTAL APPROPRIATION AND ESTIMATED COST: $170,000
TOTAL ESTIMATED MAXIMUM AMOUNT OF BONDS AND NOTES: $161,500
The excess of the appropriation made for each of the improvements or purposes aforesaid over the estimated maximum amount of bonds or notes to be issued therefor, as above stated, is the amount of the said down payment for said purpose.
Section 4. The following additional matters are hereby determined, declared, recited and stated:
(a) The said purposes described in Section 3 of this bond ordinance are not current expenses and each is a property or improvement which the Borough may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby.
(b) The average period of usefulness of said purposes within the limitations of said Local Bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed from the date of the said bonds authorized by this bond ordinance, is 10.85 years.
(c) The supplemental debt statement required by said Local Bond Law has been duly made and filed in the office of the Borough Clerk and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey, and such statement shows that the gross debt of the Borough as defined in said Local Bond Law is increased by the authorization of the bonds and notes provided for in this bond ordinance by $161,500, and the said obligations authorized by this bond ordinance will be within all debt limitations prescribed by said Local Bond Law.
(d) Amounts not exceeding $25,000 in the aggregate for interest on said obligations, costs of issuing said obligations, engineering costs and other items of expense listed in and permitted under Section 40A:2-20 of said Local Bond Law may be included as part of the costs of said improvements and are included in the foregoing estimate thereof.
Section 5. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the Chief Financial Officer, provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the Chief Financial Officer. The Chief Financial Officer shall determine all matters in connection with the notes issued pursuant to this bond ordinance, and the Chief Financial Officer’s signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of N.J.S.A. 40A:2-8. The Chief Financial Officer is hereby authorized to sell part or all of the notes from time to time at public or private sale at not less than par and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the dates of delivery thereof. The Chief Financial Officer is directed to report in writing to the governing body of the Borough at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this bond ordinance is made. Such report must include the principal amount, interest rate and maturities of the notes sold, the price obtained and the name of the purchaser.
Section 6. The full faith and credit of the Borough are hereby pledged to the punctual payment of the principal of and interest on the said obligations authorized by this bond ordinance. Said obligations shall be direct, unlimited obligations of the Borough, and the Borough shall be obligated to levy ad valorem taxes upon all the taxable property within the Borough for the payment of said obligations and interest thereon without limitation of rate or amount.
Section 7. The capital budget or temporary capital budget of the Borough is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith and the resolutions promulgated by the Local Finance Board showing all detail of the amended capital budget or temporary capital budget and capital program as approved by the Director, Division of Local Government Services, are on file with the Borough Clerk and are available for public inspection.
Section 8. This bond ordinance shall take effect twenty (20) days after the first publication thereof after final adoption, as provided by said Local Bond Law.
On motion by Councilwoman Kuncken, seconded by Councilman Romano, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Mayor Maio opened this portion of the meeting to the public for discussion on this item only. Seeing no one wishing to speak, Mayor Maio closed this portion of the meeting.
Roll Call:
Councilman Depew – yes
Councilwoman Thistleton – yes
Councilwoman Kuncken – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilman Romano, seconded by Councilwoman Zdichocki, and unanimously carried by voice vote, the Mayor and Council instructed the Borough Clerk to post the ordinance and authorized publication of same.
Ordinance 2017-04 CAPITAL ORDINANCE APPROPRIATING 91,000.00 FOR VARIOUS IMPROVEMENTS OR PURPOSES AUTHORIZED TO BE UNDERTAKEN BY THE BOROUGH OF STANHOPE, IN THE COUNTY OF SUSSEX, NEW JERSEY
BE IT ORDAINED by the Borough Council of the Borough of Stanhope, in the County of Sussex, New Jersey, AS FOLLOWS;
Section 1. The several improvements described in Section 3 of this capital ordinance are hereby respectively authorized as general improvements to be made or acquired by the Borough of Stanhope, New Jersey. For the said several improvements or purposes stated in said Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriations made for said improvements or purposes, said sums being inclusive of all appropriations heretofore made therefore and amounting in the aggregate to $91,000.00, which has heretofore been set aside for the improvement or purpose stated in Section 3 and now available therefore by virtue of provision in a previously adopted budget or budgets of the Borough for capital improvement purposes.
Section 2. For the financing of said improvements or purposes and to meet the part of said $91,000.00 appropriations, the Borough will use $39,000.00 from the General Capital Improvement Fund, $26,000 from Water Capital Outlay, $6,000.00 from Sewer Capital Outlay, and $20,000.00 from the Sewer Capital Improvement Fund, as described in Section 3.
Section 3. The improvements hereby authorized and the several purposes for the allocation of which said obligations are to be spent, the appropriation made for an estimated cost of each such purpose, and the estimated maximum amount of funds to be spent for each such purpose, are respectively as follows:
General Capital Improvement Fund:
Various Equipment for General Administration & Fire Department, including 4-Drawer
Lateral Fireproof File Cabinet, Portable Scene Lights & (5) Scott Facepieces
For SCBA: $ 8,400.00
F350 4 X 4 Pickup Truck – Split between General/Water/Sewer Capital $13,500.00
Ventrac 4 X $ Tractor – Split between General/Water/Sewer Capital: $15,000.00
Kenwood Low Bank Radio/Antenna – Truck: $2,100.00
Total: $39,000.00
Water Capital Outlay:
F350 4 X 4 Pickup Truck – Split between General/Water/Sewer Capital $12,500.00
Ventrac 4 X $ Tractor – Split between General/Water/Sewer Capital: $13,500.00
Total: $26,000.00
Sewer Capital Outlay:
F350 4 X 4 Pickup Truck – Split between General/Water/Sewer Capital $ 6,000.00
Sewer Capital Improvement Fund:
F350 4 X 4 Pickup Truck – Split between General/Water/Sewer Capital-CIF $ 6,500.00
Ventrac 4 X $ Tractor – Split between General/Water/Sewer Capital-CIF: $13,500.00
Total: $26,000.00
All the aforestated improvements or purposes where applicable, are in accordance with specifications on file in the office of the Borough Clerk, which specifications are hereby approved.
Section 4. The following additional matters are hereby determined, declared, recited and stated:
- The said purposes described in Section 3 of this capital ordinance are capital expenses and are each a property or improvement which the Borough may lawfully acquire or make as a general improvement, and no part of the cost thereof has been or shall be specifically assessed on property specially benefited thereby.
- The average period of usefulness of said purposes within the limitations of said Local bond Law and taking into consideration the respective amounts of the said obligations authorized for the several purposes, according to the reasonable life thereof computed by this capital ordinance, is five (5) years.
Section 5. This capital ordinance shall take effect ten (10) days after the publication thereof after final adoption.
On motion by Councilwoman Thistleton, seconded by Councilwoman Kuncken, and unanimously carried by the following roll call vote, the foregoing ordinance was adopted.
Mayor Maio opened this portion of the meeting to the public for discussion on this item only. Seeing no one wishing to speak, Mayor Maio closed this portion of the meeting.
Roll Call:
Councilman Depew – yes
Councilwoman Thistleton – yes
Councilwoman Kuncken – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilman Romano, seconded by Councilman Thornton, and unanimously carried by voice vote, the Mayor and Council instructed the Borough Clerk to post the ordinance and authorized publication of same.
NEW BUSINESS
ORDINANCE
Mayor Maio offered the following ordinance for Introduction and First Reading which was read by title:
Ordinance for Introduction and First Reading [Public Hearing on May 23, 2017]
Ordinance 2017-05 AN ORDINANCE OF THE BOROUGH OF STANHOPE, SUSSEX COUNTY, NEW JERSEY, AMENDING CHAPTER 88 OF THE CODE OF THE BOROUGH OF STANHOPE ENTITLED “GAMES OF CHANCE” TO ADD SECTION 88-5 DESIGNATING THE BOROUGH CLERK AS THE “ISSUING AUTHORITY”
WHEREAS, Stanhope Borough’s governing body may delegate, by ordinance, the authority to approve the granting of raffle and bingo licenses to the Borough Clerk; and
WHEREAS, the Borough Council wishes to delegate said authority to the Borough Clerk in order to streamline the process for applicants; and
NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Borough of Stanhope, Sussex County, New Jersey, as follows:
SECTION 1. Chapter 88 “Games of Chance” is hereby amended by the inclusion of a new Section 88-5 which shall be entitled “Issuing Authority” and which shall read in its entirety as follows:
§88-5 Issuing Authority.
The issuing authority responsible for approving bingo and raffle licenses, as the same is defined in N.J.S.A. 5:8-24 et seq. and N.J.S.A. 5:8-50 et seq. shall be the Borough Clerk.
SECTION 2 – SEVERABILITY
If any provision of this Ordinance or the application of this Ordinance to any person or circumstances is held invalid, the remainder of this Ordinance shall not be affected and shall remain in full force and effect.
SECTION 3 – REPEALER
All ordinances or parts of ordinances or resolutions that are inconsistent or in opposition to the provisions of this Ordinance are hereby repealed in their entirety.
SECTION 4: EFFECTIVE DATE
This Ordinance shall take effect immediately upon adoption and publication in accordance with law.
On motion by Councilman Romano, seconded by Councilwoman Zdichocki, and unanimously carried by the following roll call vote, the foregoing ordinance was introduced.
Roll Call:
Councilman Depew – yes
Councilwoman Thistleton – yes
Councilwoman Kuncken – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
On motion by Councilman Depew, seconded by Councilman Thornton, and unanimously carried by voice vote, the Mayor and Council instructed the Borough Clerk to post the ordinance and authorized publication of same.
RESOLUTIONS
Mayor Maio offered the following resolutions which were read by title:
Resolution 095-17 RESOLUTION AUTHORIZING STANHOPE HOSE CO. #1 TO CONDUCT A BUCKET DROP
WHEREAS, Stanhope Hose Company No. 1 has indicated a desire to hold a “Bucket Drop” on Friday, June 30th from 12:00pm to 8:00pm, Saturday, July 1st from 8:00am to 5:00pm, Sunday, July 2nd from 8:00am to 5:00pm and Monday, July 3rd from 8:00am to 5:00pm at the following locations: Brooklyn Road near Rt. 183; Sparta Road near Brooklyn Road; Linden Avenue between McKinley Street and Rt. 183; Dell Road near Rt. 183 in the Borough of Stanhope; and
WHEREAS, should the weather be inclement, the following rain dates and times will be utilized instead, at the same locations: Friday, July 7th from 4:00pm to 8:00pm, Saturday July 8th from 8:00am to 5:00pm and Sunday, July 9th from 8:00am to 5:00pm; and
WHEREAS, Fire Department personnel are to be stationed at the above-mentioned locations and all collections shall be done in a manner as to not impede the flow of traffic at any time; and
WHEREAS, Fire Department members shall wear safety vests and traffic safety setup in shall conform with the “Manual on Uniform Traffic Control”; and
WHEREAS, N.J.S.A. 39:4-60 requires charitable organizations to obtain municipal approval before soliciting contributions within municipal roadway.
NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the Borough of Stanhope, in the County of Sussex, State of New Jersey hereby approves the Stanhope Hose Company No. 1’s request to hold a “Bucket Drop” on Friday, June 30th from 12:00pm to 8:00pm, Saturday, July 1st from 8:00am to 5:00pm, Sunday, July 2nd from 8:00am to 5:00pm and Monday, July 3rd from 8:00am to 5:00pm at the following locations: Brooklyn Road near Rt. 183; Sparta Road near Brooklyn Road; Linden Avenue between McKinley Street and Rt. 183; Dell Road near Rt. 183 in the Borough of Stanhope; with rain dates and times of Friday, July 7th from 4:00pm to 8:00pm, Saturday July 8th from 8:00am to 5:00pm and Sunday, July 9th from 8:00am to 5:00pm.
On motion by Councilwoman Kuncken, seconded by Councilwoman Zdichocki, and unanimously carried by voice vote, the foregoing resolution was duly adopted.
PAYMENT OF BILLS
Resolution 096-17 RESOLUTION OF THE MAYOR AND COUNCIL OF THE BOROUGH OF STANHOPE AUTHORIZING PAYMENT OF BILLS
WHEREAS, the Chief Finance Officer has certified that funds are available in the proper account; and
WHEREAS, the Chief Finance Officer has approved payment upon certification from the Borough Department Heads that the goods and/or services have been rendered to the Borough;
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope that the current bills list, dated May 9, 2017 and on file and available for public inspection in the Office of the Chief Finance Officer and approved by the Chief Finance Officer for payment, be paid.
On motion by Councilman Romano, seconded by Councilwoman Kuncken and unanimously carried by the following roll call vote the foregoing resolution was duly adopted.
Roll Call:
Councilman Depew – yes
Councilwoman Thistleton – yes
Councilwoman Kuncken – yes
Councilman Thornton – yes
Councilman Romano – yes
Councilwoman Zdichocki – yes
AGENDA ITEMS
All items listed on the Agenda for May 23, 2017 were approved.
CITIZEN’S TO BE HEARD
Mayor Maio opened the meeting to the public after advising attendees that there is a five (5) minute time limit for each speaker.
Kim Loftis, 10 James Street, stated she has spoken with Councilwoman Thistleton about volunteering her assistance for the Miss Stanhope pageant. Mrs. Loftis’s daughter, Shelby, was Miss Stanhope last year. Mrs. Loftis stated she has spoken with the Commander at the American Legion to ask if Shelby can participate in the Memorial Day Parade. Mrs. Loftis said the American Legion has not replied back to her as yet. Mayor Maio stated if Mrs. Loftis does not hear back from the Commander, Shelby is welcome to walk or ride with the Governing Body members. Councilwoman Thistleton will be arranging a meeting to plan the Miss Stanhope event and Mrs. Loftis will be invited to attend. Councilwoman Thistleton thanked Mrs. Loftis for volunteering to help with the event. Mayor Maio thanked Mrs. Loftis for volunteering and for pushing last year to reinstate the Miss Stanhope Scholarship Program.
Seeing no one further from the public wishing to speak, Mayor Maio closed the public portion of the meeting.
CLOSED SESSION
WHEREAS, Section 8 of the Open Public Meetings Act, Chapter 231 P.L. 1975 permits the exclusion of the public from a meeting in certain circumstances; and
WHEREAS, this public body is of the opinion that such circumstances presently exist.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Stanhope, County of Sussex, New Jersey as follows:
1. The public shall be excluded from discussion of and action upon the hereinafter-specified subject matter(s).
2. The general nature of the subject matter(s) to be discussed is as follows:
1 – Personnel
3. It is anticipated at this time that the above stated subject matter(s) will be made public at the conclusion of each individual specified subject matter.
4. This resolution shall take effect immediately.
On motion by Councilman Romano, seconded by Councilman Depew, and unanimously carried by voice vote, the foregoing resolution was adopted.
The Mayor and Council went into Closed Session at 7:28P.M.
RETURN TO OPEN SESSION
At the conclusion of the Closed Session, the Mayor and Council reconvened the public meeting at 7:35 P.M. with all present.
ADJOURNMENT
On a motion by Councilwoman Kuncken, seconded by Councilman Depew, and unanimously carried by voice vote the meeting was adjourned at 7:35 P.M.
Approved: Linda Chirip,
Deputy Clerk for
Ellen Horak, RMC
Borough Clerk